College Human Resources Assistant

Pittsburg, CA
Oct 05, 2017
Institution Type
Community College

Position Definition

To provide technical human resources support for all college personnel regarding salaries, benefits, recruitment, retirement, policies and procedures and contractual labor agreements; and to act as the liaison between the campus and District Human Resources and Payroll.

Position Title
College Human Resources Assistant

Los Medanos College

Posting Number

$4,152 - $5,047/per month

Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
Prepares personnel action forms, including employment, separation, address changes and salary changes for all personnel; submits forms to the appropriate manager for campus approval; forwards college documentation to District Human Resources and Payroll.
Facilitates the process of recruitment and new hire orientation at the campus level.
Verifies accuracy of information on the hiring forms received from the hiring manager and conformity with labor agreements.
Provides salary and benefit information, as appropriate.
Prepares personnel file and hiring documents relevant to the type of employee or position.
Informs employee of pertinent salary placement and payroll processing; verifies education and work experience as prescribed in labor agreements.
Informs and provides information on Districtwide policies and state and federal law.
Assists in academic salary placement, reclassification and step advancement processing for campus employees.
Provides detailed personnel recordkeeping, gathering and auditing materials for all campus employees.
Performs related duties as assigned.

Minimum Qualification-Education/Experience
Three (3) years of technical or general human resources, payroll, benefits, or increasingly technical administrative experience.
Possession of an Associate degree from an accredited college in human resources or a related field, or the equivalent.

Minimum Qualification-Knowledge Of
Principles, practices and procedures relating to employment of personnel.
Equal employment practices.
Labor agreements, federal and state labor laws, California Education Code and Minimum Qualifications for employees in California Community Colleges, as they pertain to human resources.
Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Skill To
Skill/Ability to:
Apply human resources principles and procedures in the work performed.
Research and analyze data and draw sound conclusions.
Prepare clear, complete and concise reports.
Communicate effectively, both orally and in writing.
Understand and carry out both oral and written instructions in an independent manner.
Perform mathematical calculations accurately.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications
• A professional history of human resource, payroll, recruiting, leave, and/or benefits administration responsibilities.

• Demonstrated experience working in a fast-paced workplace that requires efficiency and accuracy related to human resource procedures in a large institution, preferably public higher education or other similar environment.
• Ability to exercise sound professional judgement and confidentiality in the communication, analysis, and understanding of human resource policies/procedures for a large, complex organization, preferably in a union environment.
• Understanding of local, state, and federal laws affecting human resource policies/procedures.
• An ability and sensitivity to interacting effectively with a diverse campus community of faculty, staff, and students from many different levels and backgrounds.
• Proficient experience in the use and effective application of workplace productivity software, including the Microsoft Office Suite; enterprise software solutions such as Ellucian, PeopleSoft, or similar, and recruitment management solutions; with a demonstrated ability to generate effective management reporting.

Special Instructions to Applicants
Under direct supervision of the Vice President of Business and Administrative Services, the College Human Resources Assistant performs and coordinates all Human Resource processes at the college. These responsibilities include, but are not limited to the coordination of all management and classified staff recruitments, new staff orientation, salary actions, benefits enrollment/information, and all procedural components associated with college/district human resource processes. This position interacts with a diverse college community and is expected to effectively interact with faculty, staff, and management from different levels and backgrounds.

Note: New employees will be placed at the first step which is $4,142 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $5,047 per month is reached on the salary schedule.

Job Close Date:

Open Until Filled

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.


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