Research Project Administrator II

Lexington, KY
Oct 05, 2017
Institution Type
Four-Year Institution

The Office of Sponsored Projects Administration (OSPA) is seeking a Research Project Administrator II. OSPA is responsible for administering extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty & staff and include assistance with budget preparation and administrative requirements of proposals, review, negotiation, and acceptance of awards, and preparation of subcontract documents.

This position is independently responsible for registrations of UK, faculty, and staff users on sponsor proposal submissions and award retrieval sites. This includes resolving access problems and proactively evaluating access needs to avoid delays in the proposal submission process. The Research Project Administrator will be a subject matter expert in the use of proposal submission software, award management and tracking systems and will train faculty and staff on these and other electronic tools related to sponsored projects. Working closely with OSPA Directors, this position will maintain the OSPA website. Reports related to OSPA proposal and account activity will be produced by the Research Project Administrator II. This position will serve as the point of contact for the State of Kentucky Research Institutions Matching Fund.

Other duties include administration of external sponsored projects University wide, establishment of sponsored project accounts, interpretation and implementation of University policies & procedures, Kentucky state law, federal laws & regulations, and sponsor guidelines, proposal review, proposal submission, and other award negotiation with sponsors. These duties require detailed knowledge of UK's Administrative Regulations, and Business Procedures for other offices such as payroll, purchasing, and accounts payable.

In addition to your resume and cover letter, you will be asked to provide an example of a report that you generate and analyze. Please upload the report as a PDF file in the space marked (Specific Request 1). Be sure to hide any confidential information prior to uploading.

Job Title
Research Project Administrator II

Requisition Number

Working Title
eRA Specialist and Research Administrator

Department Name
40130:Sponsored Projects Administration

Work Location
Kinkead Hall

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

1 yr

Required License/ Registration/Certification


Physical Requirements

Sitting for long periods at computer; standing desks are available; repetitive motion related to computer work.


Monday-Friday; 8:00 am-5:00 pm; and additional hours as needed.


Adobe, and Excel.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Tell me how many years of experience you have with pre- and/or post-award research administration?
    • None
    • Less than one year
    • One year up to less than three years
    • Three years up to less than five years
    • Five years or more
  2. * Explain your background and experience with website development and/or design.

    (Open Ended Question)

  3. * Which electronic proposal submission and award management systems have you used?

    (Open Ended Question)

  4. * What experience do you have in conducting training sessions for faculty and staff?

    (Open Ended Question)

  5. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Specific Request 1
Optional Documents


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