Assistant Director for Academic and Transfer Advising Services

Stony Brook, NY
Oct 05, 2017
Institution Type
Four-Year Institution
Job Description

Assistant Director for Academic and Transfer Advising Services-1702457

Required Qualifications: (As evidenced by an attached resume)

Master's Degree. Four (4) years of full-time experience in academic advising, counseling, or student services at the college or university level working with undergraduates. Experience coordinating small and large scale projects, programs, and/or events. Supervision experience in a higher education setting.

Preferred Qualifications:

Master's Degree in higher education, student affairs, social work, counseling or related discipline. Additional years of experience in academic advising, counseling or student services at the college or university level working with undergraduates. Academic advising experience. Experience with transfer student advising. Supervision of professional, full-time staff in a higher educational setting. Teaching experience at the higher education level.

Brief Description of Duties: The Senior Academic Advisor oversees a major initiative(s) in the advising unit. The Senior Academic Advisor provides individual and group academic advising to students within the assigned unit. The Senior Academic Advisor is an active leader and participant in planning activities and events throughout the year, developing and implementing advising strategies for success for students in academic jeopardy, and building connections with faculty, staff, and student constituents. The Senior Academic Advisor serves in the absence of the Director, and serves as an ongoing mentor and advisor to Academic Advisors and Lead Academic Advisors. The Senior Academic Advisor provides a significant link to students transitioning into and throughout their Stony Brook undergraduate experience, and serves to strengthen student satisfaction and retention. Incumbent must have outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail.

Lead Central Office Operations, Services, and Programs:

Office Operations:

Oversee, analyze and recommend improvements in office operations in order to increase the efficiency and effectiveness of student services. Create and distribute monthly on-call/walk-in calendar. Co-coordinate year-long office calendar to reflect student flow of more than 15,000 student visits and office operations including 18 professional staff members. Provide oversight for front desk operations. Provide guidance for student assistants and academic peer advisors at the front desk. Collaborate with front desk manager and other selected staff to hire, train, schedule, and evaluate student assistants.

Transfer Student Orientation Co-Coordinator:

Lead, oversee, and coordinate various aspects of transfer student orientations including hiring 30-40 professional and faculty advisors each semester, managing availability, assigning course reserves, determining attendance capacities, facilitating the date assignment process, developing and managing transfer student 3:1 advising schedule for approximately 2,100 transfer students annually, implementing specialized orientation sessions by major in collaboration with academic departments, assisting with the development of the New Student Preference Form and Advising Planning Form, coordinating distance enrollment, and participating in Orientation planning meetings. In consultation with the Director, serve as the liaison to the Orientation Office, the Undergraduate Admissions office, and the Registrar's office for transfer student issues related to orientation. Participate in opening weekend programs in January and the summer, including assisting in the development, planning, and implementation of transfer-related events and activities.
Academic Advising : Provide high quality, proactive academic advising to undergraduate transfer students and undergraduates in their sophomore, junior, and senior year. Advising will occur in individual and group settings on an ongoing basis, including new student orientations, and will include regular communication about courses, majors, degree requirements, and policies/procedures. Provide active support, follow-up, and strategies for success either individually or in a group setting, to students on academic action. Serve as a general walk-in and/or appointment advisor for undergraduates as needed. Supporting the training and development of Academic Advisors and Lead Academic Advisors via communicating policy, procedure, curricular, and other relevant knowledge.

Supervision: Supervise and evaluate professional academic advisors as assigned. Provide necessary training and development opportunities in order to maintain high standards for academic advising and professional growth. Support the overall advising team in interpreting policies and procedures, resolve complex problems, and respond to any high level issues or concerns. Represent the office in the absence of the Director.

Program Development and Event Planning: Participate in initiating, planning, and developing events and activities which build community and support academic success. Participate in various University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committees. Participate in tracking initiatives such as the denied graduation group and "Finish in Four." Undertake projects making ATAS more student-focused and innovative.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Special Notes. This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Occasional weekend hours required. Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Senior Academic Advisor
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Academic and Transfer Advising Services-Stony Brook University
Schedule: Full-time Day Shift 9:00am-5:00pmAcademic and Transfer Advising Services-Stony Brook University
Posting Start Date: Oct 4, 2017
Posting End Date: Oct 18, 2017, 11:59:00 PM
Salary: $60,000-$64,000
Salary Grade: SL4


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