Office and Finance Specialist

Ewing, New Jersey
Oct 04, 2017
Institution Type
Four-Year Institution

The College of New Jersey’s Global Team engages with the TCNJ community and international stakeholders to provide transformative experiences and personalized services that foster intercultural competence.

The Office and Finance Specialist reports to the Executive Director of Global Engagement and supports the work of the offices of the Global Team and TCNJ’s work in international education in a variety of ways:

  • Serves as Office Manager by managing shared calendars, directing student concerns appropriately, managing office supplies and ordering, and ensuring the smooth operations of related offices;

  • Provides support services in working with all staff assigned to the Center for Global Engagement and the Center for American Language & Culture, particularly as relates to communication, liaison, logistical, and record keeping issues;

  • Maintains familiarity with data elements in the online registration program (PAWS), study abroad office management software, and the SEVIS database and makes additions and changes as appropriate.Works with Records & Registration and other departments to ensure the timely registration of all students studying off-campus and all ESL students; ensures proper insurance enrollments for all ESL, exchange, and study abroad students with the appropriate partner;

  • Assists in the preparation of budgets, monitors expenditures, initiates reallocations and reconciles accounts.Prepares transmittals, refunds, check requests, and other finance-related paperwork;

  • Prepares contracts and payroll for faculty-led study abroad programs, adjunct faculty, and partners as needed, and maintains appropriate records of all contractual relationships in the offices;

  • Ensures that files are accurately maintained in a manner in which they are easily retrievable; ensures confidentiality of materials.Initiates all related correspondence as appropriate; and

  • Coordinates activities with other staff members and student workers as appropriate and particularly for office events and major functions.

Requirements include a Bachelor's degree and experience as office manager with budget operations and financial processes in a complex organization and/or in a state-regulated operation is also required. Applicants who do not possess the required education may substitute required experience on a year-for-year basis

Qualified candidates must be able to utilize various types of data management and information systems (Word, Excel, PowerPoint, Google Apps) used by TCNJ and implement changes and new procedures as necessary, instructing others as appropriate. Qualified candidates must be detail-oriented and have wide knowledge of administrative practices and experience managing a service-oriented office.  They must also have the ability to be certified by U.S. government as a visa-issuing officer, which requires U.S. citizenship. Qualified candidates  must be able to learn and operate with TCNJ administrative policies, procedures, and resources while independently organizing assigned work, analyzing problems, and developing effective solutions. 

Experience with TCNJ financial operations is a plus, as is a working knowledge of international programs, working knowledge of more than one language,  and/or ESL programs.  Familiarity with PeopleSoft, Terra Dotta (study abroad component), and SEVIS is desired. 

Contact Information:

The College offers a generous benefits package that includes health, dental, vision and prescription plans, as well as pension, paid leave time and tuition savings programs. This position has the state title of Professional Services Specialist 4. It is included for membership in the American Federation of Teachers (AFT) bargaining unit. The starting salary for this position is U18, $45,268.50. Salary is competitive and commensurate with education and experience.

The review of applicants will begin immediately and continue until the position is filled.  A final offer of employment will be contingent upon the successful completion of a background investigation and receipt of official transcripts of highest degree earned.

Founded in 1855, TCNJ is a highly selective public institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the undergraduate residential experience and offers targeted graduate programs. The College's seven schools - The Arts and Communication; Business; Humanities and Social Sciences; Education; Science; Nursing, Health, and Exercise Science; and Engineering - offer degrees to nearly 6,800 students. The College's distinguished faculty of 348 full-time members provides a 13 to 1 student to faculty ratio, and eighty-five percent of classes have enrollments of 30 or fewer. TCNJ's picturesque campus is located on 289 tree-lined acres in suburban Ewing, approximately five miles from New Jersey's state capital of Trenton, and 60 minutes from both Philadelphia and New York City. A 95 percent freshman to sophomore retention rate and a six-year graduation rate of 86 percent speak to the quality of the TCNJ experience.

Under a new residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.

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