Secretary II, Admissions & Registration

Location
Miami, FL
Posted
Oct 04, 2017
Institution Type
Community College


Job Title Secretary II, Admissions & Registration
Job ID 996774
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
STAFF- Support Non-Exempt (SNE)
Grade
9
Salary
$14.50- $18.12
Department
Admissions & Registration
Reports To
School Director, Associate Dean, or Associate Vice Provost
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost


Duties & Responsibilities


  • Compiles and processes information for analysis as requested
  • Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor
  • Answers telephone, screens callers, relays messages, and greets visitors
  • Maintains calendar, correspondence, and supplies
  • Opens, sorts, and screens mail and prepares outgoing mail
  • Maintains time and attendance records as assigned
  • Prepares or acts as back-up preparer for on-line payroll as needed
  • Establishes and maintains filing system for the designated area
  • Prepares correspondence, proposals, and reports
  • Interviews, assigns, trains and supervises student assistants assigned to the Department
  • Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders
  • Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics
  • Handles highly confidential information
  • Performs other duties as assigned



Minimum Requirements


  • Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training
  • All degrees must be from a regionally accreditted institution.
  • Knowledge of College policies and procedures
  • Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator)
  • Knowledge of office practices and procedures
  • Ability to type 40 wpm
  • Ability to pass an MDC Assessment Exam
  • Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers
  • Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual
  • Ability to write routine reports and correspondence
  • Ability to make arithmetical calculations such as addition, subtraction, multiplication and division
  • Ability to speak effectively before groups of customers or employees of organizations
  • Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff
  • Ability to work a flexible schedule that may include evening and weekend assignments


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