Assistant Director, Office of Undergraduate Academics

Hoboken, NJ
Oct 04, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Job Description

Stevens Institute of Technology seeks candidates for the position of Assistant Director in the Office of Undergraduate Academics. Reporting to the Associate Dean for Undergraduate Academics & Student Success, the Assistant Director is a vital member of the Office of Undergraduate Academics, who will join the office during a period of great opportunity, as Stevens proceeds with the execution of its 10-year strategic plan, which focuses on propelling Stevens to new heights as a prominent student-centric research University.
The Assistant Director plays an essential role in fostering a vibrant, academically-focused student community and implementing effective curricula and supportive student services focused on student success. The ideal candidate will be an individual with deep understanding of the needs of undergraduate students, and the ability to develop and support a strong and diverse student community, creating a positive and engaging environment for all. This position requires a significant amount of student interaction. He/she will possess excellent communication skills and be able to work effectively with multiple constituencies, including students, faculty, parents, staff in student services units (e.g., Registrar's Office, Residence Life, Student Life, etc.), and external stakeholders. More specifically, the Assistant Director's roles may be classified in the following manner:
• Serve as program coordinator and lead advisor for Stevens Pinnacle Scholars Program; Manage and develop the academic and programmatic components; serve as course coordinator for Pinnacle Scholars Seminar I & II; develop course content & instruct one section of the seminar course; oversee academic advisement for students in the program; meet with students in the program (by appointment or on walk-in basis) to discuss and resolve academic issues
• Develop and lead workshops and presentations to student, academics departments, administration on activities of the Office of Undergraduate Academic and the Pinnacle Scholars Program
• Advise students who are not in good academic standing, which includes frequent meetings to discuss their academic progress, along with strategies for success
• Advise undergraduate at-risk students who have cumulative GPAs between 2.0 and 2.5
• Manage the transfer credit evaluation process for incoming transfer students
• Manage International Baccalaureate credit process, including communication with students
• Oversee the promotion and plan events for the Media Engineering Minor program
• Serve as Liaison to NBCUniversal and Business Higher Education Forum regarding the Media Engineering Minor; manage data organization and marketing communications for the Media Engineering minor; search SIS for sophomore, junior and senior Electrical Engineering and Computer Engineering students; manage email communications with students interested in/enrolled in the minor; coordinate events and information sessions for the minor
• Facilitate the NIST SURF Program research application process in conjunction with academic department and the Office of Sponsored Research.
• Compile data, complete and present reports on a timely basis.

• Collaborate with other student service departments on registration, orientation, advising, and support programs, services and processes for undergraduate students
• Communicate with faculty regarding excused absences for students
• Support and communicate with faculty in matters requiring clarification of academic policy, academic decision making, and professional judgment.
• Perform student academic progress evaluations at the end of each semester and provide recommendations to the Faculty Committee on Promotions

• Enforce current academic policies and assist in the shaping and implementation of new ones.
• Educate the student community regarding academic policies and procedures through orientation sessions, freshman class meeting, and electronic communications.
• Provide academic support to students as deemed appropriate by the Vice Provost or Deans (or as sought by individual students).
• Support the Vice Provost and Deans with various initiatives of the office, including retention and the 6-year graduation rate.
• Remain abreast of developments in higher education with an eye for improvement of existing programs and services.

Office of Undergraduate Academics
General Submission Guidelines:
In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?
If you have any questions regarding your application, please contact

EEO Statement:
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site:


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