Madison, WI
Oct 04, 2017
Institution Type
Four-Year Institution

JOB NO.: 103111-US

Work Type: Staff-Full Time


Location: Madison

Categories: Academic Advising, Student Services/Support, Communications, Editing, Event Planning, Program Coordination

Employment Class: University Staff-Ongoing

Position Vacancy ID: 103111

Working Title: Administrative Coordinator

Official Title: UNIV SVC PRG ASSOC(08500)


FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $15.42

Job Summary:

Reporting to the Director of Career Education and Strategic Initiatives, the Administrative Coordinator is responsible for providing administrative oversight to a variety of day-to-day tasks that are critical to our success, including significant involvement with data collection and tracking processes, as well as managing personnel onboarding, miscellaneous projects, and facilitating successful operational functions in the office. This position will also provide strategic administrative support to the various teams within the office, including work that supports the organization of our student workshops and career courses. Additionally, this position will serve as assistant to the executive director, handling meeting preparation, calendaring, and miscellaneous research projects, as well as provide general administrative support to members of the leadership team.

The ideal candidate will be able to handle multiple demands and independently prioritize tasks; enjoy working in a fast-paced environment; have excellent communications skills and attention to detail; be comfortable with a variety of online software programs; and handle confidential and time-sensitive materials appropriately. She or he will also be able to work well in teams and skilled at influencing staff behavior without having the necessary authority. The ideal Administrative Coordinator will have a passion for program and process improvement and can comfortably work with a variety of data sets.

Schedule Comment:

Monday through Friday, standard office hours


Lauralee Wheeler
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the Apply Now button to start the application process.

For questions on the position contact Lauralee Wheeler at or 608-262-2731.

To apply for this position you will need to upload a cover letter, resume and three professional references, including your current supervisor. References will not be contacted without advanced notice.

Cover letters will be used as a writing sample and to determine the best qualified applicants. Your cover letter should address your qualifications as they pertain to this position including your work experience in the following, if applicable, and where it was performed.

-Using web-based software, such as Google Docs, Qualtrics, and Symplicity.
-Using Microsoft Office 365 to manage multiple calendars for individuals and groups.
-Using Microsoft Excel and Publisher to create charts, graphs, or infographics.
-Tracking revenue and payments and monitoring budgets.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Oct 3 2017 Central Daylight Time

Application Close: Oct 18 2017 11:55 PM Central Daylight Time


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