Administrative Assistant II

Stony Brook, NY
Oct 04, 2017
Institution Type
Four-Year Institution
Job Description

Administrative Assistant II-1702568

Required Qualifications: (As Evidenced by an Attached Resume)
Associate Degree and two (2) years of experience in a hospital/ medical/ dental office setting, working with a computerized patient/procedure scheduling system for medical and/or dental procedures OR four (4) years of relevant experience. Computer proficiency in Microsoft Word and Excel.

Preferred Qualifications:
CPTS/CD9-CM coding experience. Completion of coding certificate in an AHMA or AAPC approved program. Bi-lingual in Spanish/English.

Brief Description of Duty:

  • Coordinate ambulatory pre-surgical testing appointments for patients.
  • Schedule all Operating Room Patirets for the Stony Book Dental Associate Providers
  • Ensure patient have been medically cleared by physician.
  • Obtain prior approval for patients with insurance companies.
  • Ensure that all CPT and ICD-9 codes and modifiers are on the appropriate documentation for billing services.
  • Ensure patient demographics and insurance information is correct and updated.
  • Interact with dental providers to ensure that there are no discrepancies in coding related issues.
  • Bill insurance in a timely fashion.
  • Reconcile all the account receivable for the operating room cases.

Special Notes: This is a full time appointment. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

Stony Brook University is 100% tobacco-free starting January 1, 2016. See our policy and learn more at

About Stony Brook:
Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the six Health Sciences schools — Dental Medicine, Health Technology and Management, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 160 pediatric specialists, offers the most advanced pediatric specialty care in the region.

Equal Opportunity Employer, females, minorities, disabled, veterans

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at


Official Job Title: Administrative Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Stony Brook Dental Associates-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Day Shift 8:30 AM - 5:00 PMStony Brook Dental Associates-The Research Foundation for The State University of New York at Stony Brook
Posting Start Date: Oct 3, 2017
Posting End Date: Oct 17, 2017, 11:59:00 PM
Salary: $39,500 - $46,500/Ann@1.0FTE CWE
Salary Grade: N7


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