PROJECT MANAGER

Location
Durham, NC
Posted
Oct 03, 2017
Institution Type
Four-Year Institution

diversity employer



PROJECT MANAGER
CTSI-Clinical & Translational Sci Awards

OCCUPATIONAL SUMMARY

The Duke Clinical and Translational Science Award (CTSA) Pilot Program Leader position provides leadership essential to the success of pilot funding programs funded or managed by the Duke CTSA. The Pilot Program Leader is expected to provide leadership on behalf of the programs and organization to ensure success of Duke's research endeavors. This position will work alongside faculty to develop program and project objectives, methodology, and operational solutions that will meet scientific and strategic goals. The Pilot Program Leader will utilize best project management practices and knowledge of the scientific, technical, regulatory, and clinical requirements for successful clinical and translational research projects to achieve program and project goals. This position is responsible for assuring that timelines, costs, and deliverables of pilot program projects are well managed. This position will ensure that projects funded by the pilot programs are conducted in compliance with applicable regulatory requirements and institutional standards and will collaborate closely with other project leaders assigned to individual projects to ensure objectives are met. The Pilot Program Project Leader will work in a matrix environment with Pilot Program Project Leaders and have supervisory responsibility for the Pilot Program Coordinator.

WORK PERFORMED
  • Responsible for managing the pilot program award selection process.
  • Work closely with the Faculty Lead for each funding mechanism to develop programmatic objectives. Create requests for applications (RFAs) to solicit applications for projects to meet program objectives and establish review criteria.
  • Work with the Faculty Lead for each funding mechanism to identify Duke faculty or non-Duke researchers with appropriate skills and experience to serve as study section review members. Read the research applications and assign study section members with appropriate expertise to each individual application.
  • Provide training and instructions to faculty reviewers. Responsible for all logistics to support Faculty Lead in running study section meetings.
  • Provide specific, constructive feedback to all applicants based on study section review feedback. Responsible for regulatory and institutional compliance for all pilot programs funded or managed by the Duke CTSA.
  • Establish written processes and ensure compliance with processes for project application, review, selection, monitoring, closeout, and annual post-award follow-up.
  • Ensure all needed regulatory and institutional approvals are in place prior to project start. This includes, but is not limited, to approvals from Institutional Review Boards, Institutional Animal Care and Use Committees, Federal Drug Administration, National Institutes of Health, and Duke Research Integrity Office. Responsible for fiscal oversight for all pilot programs funded or managed by the Duke CTSA.
  • Manage the overall funding available and provide recommendations to the CTSA Co- Principal Investigators (PIs) regarding the distribution of funds among each program. Make recommendations regarding the number and amount of individual awards within each program to the CTSA Co-PIs.
  • Ensure consistent policies across all programs regarding allowable expenses and answer questions from faculty and staff.
  • Work with the CTSA Grants and Contracts Manager to develop financial reports needed to manage the overall programs.
  • Liaise with the project leaders assigned to each individual funded project to determine spending projections based on project progress; use this information to guide overall funding recommendations on programs. Responsible for management oversight of all pilot programs funded or managed by the Duke CTSA.
  • Requests project leader assignments for funded projects from the CTSI Director of Operations. Meets with CTSA Project Leaders on a regular basis to ensure successful completion of individual projects.
  • Coordinate reporting of project progress and outcomes to Faculty Lead, funding agencies, and/or other key stakeholders. This includes, but is not limited to, writing program progress reports, ensuring program metrics are up-to-date in reporting database, preparing presentations, and delivering presentations to CTSA Co-PIs and Duke leadership.
  • Serve as a resource to faculty and staff in identifying and accessing the appropriate complement of resources and support needed to achieve their goals, identify potential obstacles, and collaboratively solve emerging problems.
  • Ensure program and project documents are complete, current, and stored appropriately. Provide supervisory oversight to the pilot program coordinator. Collaborate with pilot program leaders at other institutions to lead multi-institutional pilot funding programs. Determine how to integrate oversight processes for multi-institutional programs. Serve as CTSA Project Leader for assigned projects. General responsibilities include
  • Work collaborative with investigators to develop, execute, monitor and revise project plan; Conduct/Facilitate team meetings, provide minutes and communicate project information to CTSI leadership; Provide oversight for delivery of project objectives and updates on milestones.
  • Utilize knowledge of the drug discovery, early development, and clinical research processes to create and execute project work plans and revise as appropriate to meet changing needs and requirements.
  • Ensure that projects are conducted in compliance with applicable regulatory requirements and institutional, state and federal policies; Ensure appropriate legal and procurement documents are in effect..
  • Conduct regular meetings with project teams, facilitate team meetings, effectively communicate relevant project information to CTSI leadership, and communicate difficult/sensitive information tactfully.
  • Identify operational problems, issues, obstacles, barriers, and lessons learned across the assigned projects and make recommendations to CTSI leadership regarding solutions and process/system improvements.
  • Provide oversight for delivery of project objectives. Serve as a resource to faculty and staff in identifying and accessing the appropriate complement of resources and support needed to achieve their goals, identify potential obstacles, and collaboratively solve emerging problems. Ensure project documents are complete, current, and stored appropriately. • Prepare status reports and track desired metrics for inclusion in periodic progress reports.
  • For assigned project, work closely with CTSI Finance and project grant managers to monitor and forecast expenditures and ensure timely and accurate invoicing, and monitor receivables.
  • Contribute to improvements of systems, tools, and processes used in project management practices (timeline, financial, reporting, project communication, and review standards) for translational initiatives across the CTSA.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification.

Requisition Number
401300803

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
1155 PROJECT MANAGER, DTMI

Job Family Level
72

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a Bachelor's degree.

Experience

Work requires five years of experience.

Auto req ID

92284BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI99660674