San Jose
Oct 02, 2017
Institution Type
Community College

San Jose/Evergreen Community College District


Position #: 1700092

Required Documents:
Cover Letter, Resume/CV, Transcript Bachelor's Degree (Must include Award/Confer Date)

Opportunity Type:

Workforce Institute

Posting Date:

First Review Date:

Work Location:
Workforce Institute

Position Status:

Salary Range:
$93,159 - $116,385 Annual Salary (Range S-144: Supervisory Salary Schedule Fiscal Year 2016-2017). Starting placement is generally at Step 1.

Benefits Available:
Excellent fringe benefit package includes District paid medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Supervisor positions also include 22 vacation days, 18 holidays, 12 sick leave days and 6 administrative leave days per year.

Position Summary:
The Project Supervisor reports to the Dean of Workforce & Economic Development at the Workforce Institute. This is a full-time, 12 months per year, classified supervisor position. This position is funded by a categorical program and is contingent upon continued funding.

Position Purpose:
Reporting to the Executive Director, Workforce Institute, the Project Supervisor plans, organizes, and directs project services within the Workforce Institute's scope of services.

Duties and Responsibilities:
  1. Stay abreast of current labor market information; conduct systematic environmental scans and customer satisfaction surveys; research and apply training best practices
  2. Write clear, concise, grammatically correct proposals for contracts, grants, or other funding opportunities.
  3. Establish and document program goals, objectives, policies and procedures.
  4. Deliver services that ensure a consistently high level of customer satisfaction in a culturally competent manner.
  5. Effectively supervise and evaluate the performance of assigned staff; train, counsel, and implement disciplinary actions according to district policies and procedures.
  6. Ensure compliance with applicable grant, State and Federal guidelines and audit requirements; ensure project timelines are met.
  7. Develop and strengthen partnerships with campus and off-campus community, including local businesses, community-based organizations, and others in a cooperative and responsive manner.
  8. Develop and submit timely reports that demonstrate project goals are being met.
  9. Prepare and effectively manage project budgets; facilitate the acquisition of supplies and equipment, maintain inventory control, approve program purchases.
  10. Create and deliver effective oral presentations.
  11. Identify and recommend training and performance solutions to meet specific client needs; conduct and evaluate business needs assessments; develop, evaluate, modify, and implement customized training programs. Engage in timely and responsive interactions with existing and prospective clients.
  12. Perform other related duties as assigned.

Knowledge, Skills, and Abilities:
  1. Resources that provide current labor market information and trends.
  2. Contracts, grants, and other RFQ proposal writing and submission procedures.
  3. Principles and practices of effective project management.
  4. Techniques for effective supervision and evaluation of technical and clerical personnel.
  5. Working knowledge of teaching, mentoring, and tutoring techniques.
  6. Compliance requirements for contracts and grants.
  7. Interpersonal skills using tact, active listening, and courtesy.
  8. Cultural competence.
  9. Budget preparation and control.
  10. Pertinent Federal, State and local laws, codes and safety regulations.
  11. Effective gap analysis and need assessment methods.
  12. Operation of a computer terminal and working knowledge of Microsoft suite of software products.
  13. Effective written and oral presentation techniques.
  14. Workforce development concepts, issues and policies.
Skills and Abilities:
  1. Provide leadership to a specific project so that goals and timelines are met
  2. Communicate effectively both orally and in writing in a culturally competent manner.
  3. Prepare and deliver effective oral presentations.
  4. Operate a computer terminal to enter data, maintain records and generate reports.
  5. Plan, organize, prioritize, and schedule work.
  6. Analyze situations accurately and adopt an effective course of action.
  7. Train, supervise and evaluate personnel.
  8. Travel to make presentations and attend meetings and events in the community; ability to travel to multiple locations within the same workday.
  9. Flexibility to adjust work hours to meet project requirements.
  10. Meet schedules and time lines.
  11. Maintain current knowledge of program rules, regulations, requirements and restrictions.
  12. Produce spreadsheets, reports, presentations, and marketing materials.
  13. Develop and monitor a budget.

Special Licenses, Certificates, etc.:
1. Must have car and valid driver's license.

Minimum Qualifications:

1. Bachelor’s degree preferably with a concentration in public administration, non-profit administration, business, or educational administration or any combination of education and experience for which similar knowledge and abilities could be acquired.

2. Five years of related experience in workforce development, community development, or public policy and experience in managing complex projects. Experience in sector-based work desirable.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District’s hiring policy or demonstrated equivalent transferable skills to do so.

Desired Qualifications:
1. Bilingual abilities, desirable.
2. Experience with State grants and guidelines from California Department of Education.
3. Familiar with CA Career Pathways Trust.
4. Knowledge of career Pathways and Development.

Physical Demands:
Working Conditions:

1. Typical office environment.

About San Jose/Evergreen Community College District:
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2016, with enrollment of approximately 16,000 per semester, and an extremely diverse student population (Hispanic/Latino 41%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 1%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse group of managers, supervisors and confidential staff consisting of 30 % Hispanic/Latino, 16% Asian/Pacific Islander, 7% Black/African American, 47% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

Human Resources/Employment Services, 40 S. Market Street, San Jose, CA 95113, (408) 270-6414.

Application Procedures, Notes and Contact Info:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at: Click "APPLY"):

1. A completed online San Jose/Evergreen Community College District POSITION APPLICATION
2. COVER LETTER (Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).

If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

For assistance, contact:
Office of Human Resources, Employment Services
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414 Fax: (408) 239-8818
Web site @ or

To learn more about us and all our open positions, visit:


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