Department Manager, Theater and Performance Studies

Location
Stanford
Posted
Oct 02, 2017
Institution Type
Four-Year Institution


Stanford University

Department Manager, Theater and Performance Studies

Job Number:
76523

Job Purpose

The Department Administrator serves as the senior administrative officer of the department and has responsibility for both short-term and long range planning and oversees all administrative and operational functions, including finance, student services, events and publicity, facilities, classroom

support and exhibitions and productions. The Department Administrator has direct responsibility for faculty affairs, human resources and developing and implementing the annual operating budget including graduate financial aid.

Currently the department has 10 faculty, 20-30 lecturers, a graduate student population of 19, undergraduate majors numbering 34, an administrative staff of 11, and an annual consolidated budget of approximately $5 million. The Department Administrator reports directly to the Department Chair, and indirectly to the H&S Senior Administrative Dean for the School in matters of compliance with policies and procedures, and in implementation of School and University objectives. The Department Administrator is expected to work with a great deal of autonomy, exercising sound judgment in carrying out his/her responsibilities and maintaining strong working relationships with senior managers in the Dean's Office in the areas of finance, faculty affairs, student services, academic planning, facilities, space and property management, information technology/computer support and human resources. The Department Administrator acts as a colleague to both faculty and staff, and should serve as a trusted consultant, adding value to the decision-making process within the depattment and school.

This position works collaboratively with the Humanities & Sciences Dean's Office and other offices throughout the university, seeking assistance from functional experts on complex matters. The Department Administrator is the primary liaison with other offices within the university and also serves to represent the department and its administrative concerns to the school and the university.

The DM oversees the administrative services and has overall responsibility for short-term and long range planning and all operational functions, including oversight of finance, compliance, faculty affairs, student services, academic support services, human resources, privacy and information security.

The DM has a primary reporting relationship to the Department Chair for department operational responsibilities. There is a secondary reporting relationship to the Senior Associate Dean for Finance and Administration of the School of Humanities and Sciences for compliance with School and University policies, procedures, and in implementing School and University objectives. The DM functions as a generalist and with considerable autonomy, exercising sound judgment in carrying out his/her responsibilities while working collaboratively and closely with the Department Chair, and the faculty. The DM seeks assistance from, and delegates to functional experts in the Dean's Office and others across the Department on complex matters. The DM acts as a trusted colleague to both faculty and staff, and serves as a consultant and representative for the Department to other organizations within the University.

A key responsibility for the DM will be to review the administrative structure and determine the needs of the organization with an eye towards future growth.

CORE DUTIES*:

  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Represent the unit's business and academic operations within the organization/school.
  • Manage student and faculty program administration for their unit. * - Other duties may also be assigned.

    Education & Experience:

    Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Attention to detail and accuracy.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Able to keep abreast of general industry knowledge and trends Certifications and Licenses:

    None PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORKING CONDITIONS:

  • Occasional evening and weekend hours. WORK STANDARDS:

    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
    Stanford is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.



    Job: Administration

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






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