Associate Director for Administration, Program in Writing and Rhetoric (PWR)

Oct 02, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Stanford University

Associate Director for Administration, Program in Writing and Rhetoric (PWR)

Job Number:

I. Summary of Position

The Associate Director for Administration (ADA) will provide management and coordination of administrative and operations-related functions for the Programs in Writing and Rhetoric (PWR) and its constituent programs, including the Program in Writing and Rhetoric, the Oral Communication Program, the Hume Center for Writing and Speaking, the Stanford Storytelling Project, the Writing in the Major program, and Bing Honors College. The ADA ensures the consistent and efficient functioning of processes and systems across all PWR programs. Working closely with the academic directors of the program, this position is responsible for budget development and oversight as well as leadership for strategic planning across the entire range of administrative functions including personnel, physical, and financial resources.
The ADA will serve as a key liaison with VPUE/HR on matters involving both administrative and academic/instructional staff, which includes approximately 50 career-track lecturers and Fellows. This is a dynamic position that requires flexible and creative administrative leadership informed by a comprehensive understanding of complex organizations as well as a strong grasp of the relationship between administrative tasks and the educational mission of the unit. The ADA will manage a staff of five, including four administrative professionals and one student services professional.

II. Core Duties
  • Manage staff in the day-to-day operations of the Programs in Writing and Rhetoric. Responsible for hiring and retaining staff, career coaching, personal/professional development for direct reports, and overall consistent professional performance of staff employees. Ensure work completion within schedule and constraints.
  • Analyze PWR needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology, and/or administrative functions. Work with the Vice Provost's Office regarding resources to support program activities and interests.
  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. Lead process improvement for PWR.
  • Manage finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting, and reporting.
  • Guide supervisors in the interpretation and implementation of human resources policies, procedures, and programs, independently or in collaboration with VPUE Human Resources Director.
  • Interpret, implement, and ensure compliance with university academic and administrative policies and procedures within PWR. Recommend new internal policies, guidelines, and procedures.
  • Represent PWR's business and academic operations within VPUE.
  • Manage student and faculty program and payroll administration for PWR.
* - Other duties may also be assigned

III. Qualifications
  • Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience. (Advanced degree preferred.)
  • Demonstrated supervisory skills including development of staff and conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Strong knowledge of accounting, budget planning, and financial forecasting. 5+ years' experience in financial management, budget planning, forecasting, and reporting preferred.
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem-solving skills.
  • Attention to detail and accuracy.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Ability to keep abreast of general industry knowledge and trends.

Preferred Skills and Experience:
  • 5+ years of supervisory experience, including training and performance evaluation
  • 5 years experience in personnel administration, e.g. hiring, payroll, and other human resource processes
  • 5+ years of progressively responsible program administration and management for a complex organization, preferably in an educational environment

IV. About the Office of the Vice Provost for Undergraduate Education (VPUE) and the Program in Writing and Rhetoric (PWR)
The mission of the Office of the Vice Provost for Undergraduate Education (VPUE) is to partner with Stanford faculty, staff, and students to produce and educate knowledgeable, engaged citizens and creative, confident leaders for our future world.

The Program in Writing and Rhetoric (PWR) supports the development of Stanford students' writing and speaking abilities across a range of courses, projects, and initiatives. PWR develops and delivers required research-based writing courses for first and second-year undergraduates and provides administrative and pedagogical support for the Writing in the Major requirement and Honors College. PWR lecturers serve as Writing Specialists in programs and departments and teach courses for students pursuing the Notation in Science Communication offered through PWR. PWR supports undergraduate and graduate student writing and speaking through the Hume Center and the Oral Communication Program and provides opportunities for students to develop narrative craft through the Stanford Storytelling Project.

V. About Stanford University

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

VI. Physical Requirements
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
  • Occasional evening and weekend hours.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

VII. How to Apply

If you're ready to work for an organization that nurtures diversity, respect, professional development and a comfortable work-life fit, we invite you to explore this opportunity and apply online:
  • Click on Job Search
  • Enter 76514 in the Keyword Search field

VIII. Equal Employment Opportunity Statement
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Administration

Location: Vice Provost for Undergrad Education
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


Similar jobs

Similar jobs