Finance Associate

Oct 02, 2017
Institution Type
Four-Year Institution

Stanford University

Finance Associate

Job Number:

The Finance Associate serves on two dynamic teams in Medical Center Development, Creative Services and Events, and provides a full range of financial and operational duties. S/he will be primarily responsible for the department financial functions, including monitoring accounts, processing payments in various forms, preparing documentations and analysis on finances, expenditure reconciliations, revenue reporting, purchases and reimbursements, general ledger transactions, event and project cost summaries, and journal entries. In addition, this position may streamline office procedures in relation to the budget, which may include department communications and responses, and calendaring.

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE: Perform moderately complex accounting activities and functions, including monitoring accounts, preparing documentation, expenditure reconciliations and reviews, revenue reporting/accounting, purchases and reimbursements, general ledger transactions, and journal entries.

Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

  • Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance. Contribute to development of analyses to be used for key activities or decision making.
  • Identify, prioritize, and resolve accounting issues; probe beyond stated situation; identify underlying issues; recognize exceptions; perform preliminary analysis.
  • Run, maintain, reconcile, review, combine, analyze and validate financial data sets, utilizing financial reports, financial databases, and key financial information often from multiple systems. Assist in the preparation of basic management information reports.
  • Identify and resolve incorrect journal entries, data anomalies, deviations from established procedures, and unusual issues.
  • Collect data and perform research on details of transactions. Ensure work complies with complex internal policies and external regulations which may require interpretation.
  • Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
  • Recommend, assist, test, or implement budget process streamlining, and budget system improvements or work flow changes.
  • Contribute to development and maintenance of internal financial process documents
  • Collaborate with OOD Finance team on quarterly and annual budget forecasting, observing University finance calendar.
  • Serve as a liaison to other departments to resolve accounting-related issues.
  • May train, coach, and review the work of other staff, as needed. Contribute primarily through applying individual expertise.
  • Gain further expertise in a range of office computer applications and databases (Excel, PostGrads, Sales Force, Oracle)
  • General team production and office management assistance
  • May provide back-up staffing for events as needed* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience:

    Associate degree plus two years of applicable experience, or combination of education and relevant work experience.

    The ideal person has a background in financial management, is extremely detail oriented, has excellent project management skills, works independently as well as part of a cohesive team, and is able to adapt with flexibility to changing priorities and deadlines as needs develop and change in a fast-paced creative services and events environment.

    Knowledge, Skills and Abilities:
  • Proficiency in basic business applications, such as Microsoft Office and Oracle Business Intelligence platforms.
  • Strong working knowledge of Excel.
  • Basic knowledge of Stanford accounting systems, pcard/tcard processing and reconciliation, iProcurement, POs and reimbursements; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
  • Ability to learn project management skills and to participate as part of a project team. Certifications and Licenses:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    • May work extended hours during peak business cycles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Finance

    Location: Office of Development
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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