OPS Program Manager

Gainesville FL
Oct 02, 2017
Institution Type
Four-Year Institution
Classification Title:

OPS Hourly Non-Secretary/Clerk

Job Description:

The Southeastern Coastal Center for Agriculture Health and Safety (SCCAHS) Program Manager will work closely with center director(s) to oversee financial, management, regulatory and compliance aspects of a multi-unit, multi-investigator, federally-supported research center.

  • Manage Seed/Pilot Funding program to provide point of contact for all applicants, process applicant letters of intent, applications, budget questions, compile scores, and manage award process with the project manager; with input from the Center director, will identify seed funding reviewers and coordinate review process.
  • Coordinate, lead and take minutes for the monthly Ag Center Directors meeting, the Pilot Projects review committee, the annual Scientific Advisory Committee meetings, and other activities, as required. 
  • Assist core directors and research project principal investigators with compiling, organizing, and submitting all progress reports, and annual scientific reports that will be posted on the CDC NIOSH website.  Prepare and submit assembled reports to CDC NIOSH and other entities.
  • Primary administrator of project Basecamp site (a web-based project management tool) that includes updating to-do lists, milestone management, forum-like messaging, file sharing, and time tracking. 
  • Assist the Evaluation Team with the website and Facebook content for the website: http://sccahs.org and attend the Outreach/Evaluation core meetings as required.
  • Work with IT team to manage membership to the Center project listservs.
  • Liaison with CDC program officer and grants officer to ensure all grantee requirements are being met. This includes ensuring that all IRB and IACUC approvals are renewed timely and forwarded to CDC.
  • Oversee all financial activities of the center, including financial planning for the cores and research projects. Ensure that all expenditures are appropriate and salary distributions are complete and correct. 
  • Work with PHHP grants core in the preparation and assembly of all financial reports, including: annual progress reports non-competing continuation requests (i.e., progress reports using the paper 2590 form set) for each Center component and research project. Assist the PHHP grants core with setting up new projects and establishing new subcontracts as needed.
  • Other duties as assigned.
Advertised Salary:

$20 to $28 /per hour

Minimum Requirements:

Bachelor’s degree in business, finance or related field with at least three years’ experience within an academic institution, including one year of experience in administrative/grant/program management, or Master of Public Health degree (or related education), and one year administrative/grant/program management experience within an academic institution. 

Preferred Qualifications:

1) Two to three years experience in management of major programs including grant-funded programs, and financial planning and budgeting, 2) experience in leading and supporting diverse teams, 3) experience in higher education (appreciation for working with faculty, staff, students), 4) fluency in Spanish, and 5) excellent organizational and people skills.

Special Instructions to Applicants:

In order to be considered, you must upload a letter of interest, resume, and a list of references (references will be kept confidential).

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

The University of Florida is an equal opportunity institution dedicated to building a broadly diverse and inclusive faculty and staff. Hiring is contingent upon eligibility to work in the US.

Health Assessment Required: No