EXECUTIVE ASSISTANT TO THE DEAN

Location
Madison, WI
Posted
Sep 30, 2017
Institution Type
Four-Year Institution


JOB NO.: 92254-AS

Work Type: Staff-Full Time

Department: SCH OF BUSINESS DEAN'S OFF


Location: Madison

Categories: Office & Administrative Support, Other

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 92254-AS

Working Title: Executive Assistant to the Dean

Official Title: SR ADMIN SPECIALIST(R08BN) or ADMIN SPECIALIST(R08DN)

Hiring Department: A122010-SCHOOL OF BUSINESS/SCH OF BUSINESS DEAN'S OFF

FTE: 100%

Anticipated Begin Date: OCTOBER 30, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $40,000 ANNUAL (12 months)
Depending on Qualifications



Degree and Area of Specialization:

Bachelor's Degree required or equivalent combination of relevant work experience and training required.



Minimum number of years and type of relevant work experience:

Minimum 5 years of professional experience working for a high-level executive. The ideal candidate will be a self-starter who can function with minimal supervision, is detail-oriented, reliable, and has the ability to work in a high-paced environment



Position Summary:

This position requires excellent administrative, organizational, verbal and written communication, computer, and interpersonal skills in order to provide administrative support to the Dean. This position requires coordination of complex confidential administrative activities. This position must interface and serve as a liaison with the school and campus constituents, Dean's Advisory Board, and other partners.

The responsibilities of this position require independence of planning, decision-making, strong organizational skills and action. The person who holds this position is expected to utilize a considerable amount of independent initiative and judgment, exercising a high level of administrative problem solving and analytical ability.

Duties include managing complex calendars, facilitating communications, and providing administrative support for the Dean; facilitating travel, registration, and other purchases using P-card or other purchasing processes; and providing support for assigned committees and task groups. This position must maintain confidentiality regarding all written or oral interactions and information.

This position tracks, prioritizes, organizes and sees to completion, multiple ongoing projects in various stages of progress in such a way as to assist the Dean to organize and complete projects. This position will receive general guidance and is expected to collaborate with Dean's Office colleagues to develop and maintain procedures and support the responsibilities as outlined below.
Professional communications, workplace sensitivity, and workplace diplomacy are essential. The incumbent will demonstrate exceptional customer service by establishing and maintaining effective professional relationships. The primary client for this position is the Dean; this position will, at times, provide support for other senior leaders.



Additional Information:

Diversity and inclusion are primary values for the Wisconsin School of Business and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Our school is committed to continuously increasing the cultural competence of its staff and faculty members through school-wide forums and professional development opportunities.



Contact:

Nancy Andrews
nancy.andrews@wisc.edu

Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )



Instructions to applicants:

Please complete the online application. You will be asked to provide a cover letter addressing your qualifications and experiences specifically relating to the responsibilities of this position and a comprehensive resume. All application materials will be reviewed by our search committee after the posted deadline. Applicants selected to participate further in the selection process will be notified directly. All applicants will be notified once a final selection has been made and the search has been completed.

NOTE: Salary for this position will be at or above the posted minimum rate based upon qualifications and experience.



Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.



Advertised: Sep 29 2017 Central Daylight Time


Application Close: Oct 15 2017 11:55 PM Central Daylight Time

PI99616936