Program Coordinator

Camp Fire INW
Spokane Valley, WA
Sep 29, 2017
Jobs Outside Higher Education
Other Jobs Outside Higher Education
Institution Type
Outside Academe

Job Description

The Program Coordinator position supports all Youth Programming for the Inland Northwest Council; 40% of the job description applies to Club Programs (volunteer-led, traditional Camp Fire Clubs); 40% of the job description applies to Out-of-School time programs (summer camp, spring break, winter break and single day program facilitation); 20% of the job description applies to general council responsibilities (fundraising, networking, administrative tasks, etc.). The position reports to the Director of Camping and Program Services. Cover letter and resume required for consideration in application process by Friday, September 27, 2017.

    General Responsibilities 20%
    • Ensure that Camp Fire's curriculum and core values are integrated into all programs. •
    • Follow up on all volunteer paperwork such as registrations, background checks, and references. •
    • Work in conjunction with the Fund Development and Communications Director to establish and maintain relationships within the community (i.e. booth at Kids Day in Riverfront Park, Kids Day in Coeur d'Alene, Unity in the Community, etc.) •
    • Assist in community outreach and services of the Camp Fire programs. •
    • Participate in community groups interested in child development and non-profit in an effort to promote and support Camp Fire in the region. •
    • Assist in personal community communication and resources to refine and or shift public perception of Camp Fire. •
    • Promote Camp Fire Inland Northwest philosophy to keep our Council speaking with one voice across all service lines, and customer interaction. •
    • Assist the Executive Director in strengthening efforts to seek gift support from our Council's constituency and from other potential gift sources such as corporations, foundations, associations and governments through relationship building and contact in the community. • Continue quality improvement measures to sustain programming within community needs. •
    • Assist with Council events as needed. •
    • Actively serve as a Champion for Camp Fire's Annual Sustaining Membership Campaign.

    Camp Fire Club Responsibilities 40%
    • Ensure clubs meet requirements of YPQA. •
    • Implement a focused campaign for recruiting volunteer club leaders and club youth. •
    • Support efforts to grow club membership/volunteer membership within the boundaries of our Council. (Be at as many elementary school open houses as possible. Utilize club leaders and/or club volunteers). •
    • Prepare and update materials for open houses and/or club flyers as needed. •
    • Follow up on all club leads gathered matching prospective members with established clubs or coordinating with volunteers to start new clubs in areas of need. •
    • In conjunction with Director of Camping and Program Services, monitor risk management of all club programs. •
    • Seek out youth development gaps within the region; design and deliver programs to address those needs. •
    • Support and coordinate volunteer leaders and club parents.Act as a resource for staff and volunteers for all club programs. •
    • Manage inventory of club supplies, including curriculum, emblems, beads, vests, etc. •
    • Complete a year-end annual inventory of store supplies. •
    • Prepare club event calendar for the school year. Coordinate and be present at events including, but not limited to Candy Kickoff, Camp Fire Birthday Celebration, National Art Experience, Jr. Lilac Parade and Valleyfest Parade, Fly-up/Grand Council Fire and outdoor camping experiences. •
    • Coordinate and implement the Annual Candy Fundraiser; this includes, but is not limited to, coordinating dates and awards, updating all paperwork, finding candy depots and club chairs, preparing for trainings, training new club candy chairs, ordering candy, distributing candy, keeping track of candy and depots including the office, executing PR strategies, executing SuperSaaS, sending reader board information. •
    • Oversee the Wohelo Committee and Wohelo Recipients (prepare all paperwork including for the reception).

    Out of School Time Program Responsibilities 40%
    • Work with Director of Camping and Program Services to design, deliver, and evaluate out-of-school-time programs that meet the needs and interests of the council target populations and ensure their delivery in a safe and quality manner. This includes, but is not limited to: activity planning, volunteer coordination, venue coordination, etc. •
    • Act as Onsite Coordinator for all out-of-school-time programming. This includes, but is not limited to, Winter Break program, Spring Break program, school holiday single day programs. •
    • Act as Camp Dart-Lo Summer Camp Director:
    1. Oversee high quality programs and activities for youth and families at Camp Dart-Lo.
    2. Oversee high quality programs in elementary leadership programs.
    3. Supervise, and evaluate seasonal staff and volunteers.
    4. Manage property and maintenance needs to ensure stewardship of current resources.
    5. Develop and maintain a prioritized list major maintenance issues at the camp property.
    6. Assist user groups; ensure the agreed upon resources or staff are available for user groups during their scheduled time.
    7. Recruit, organize, and manage volunteers for work projects at camp.
    8. Oversee the supervision of the food service area.
    9. Ensure proper implementation of camp health care policies and procedures.
    10. Oversee the business functions of the camp including financial record keeping, office operations, camp store, etc.

    • Current CPR and first aid certifications.
    • Prepare for and participate in staff trainings and meetings.
    • Visual, physical and auditory ability to identify and respond to environmental and other hazards related to the camp setting.
    • Support Camp Fire's mission and have thorough understanding of all Camp Fire programs
    • Conduct yourself at all times in a manner which will reflect favorably on Camp Fire
    • Accept supervision and guidance.
    • Knowledge of the programs and philosophy of Camp Fire and our Council.
    • Display a willingness to accept a reasonable share of camp responsibilities, and other duties as assigned.
    • Keep work area neat and tidy, and help maintain the cleanliness of the office.
    • Abide by established procedures and policies covered during staff training, in Camp Fire Employee Practices and Guidelines, and Code of Conduct.
    • Ability to communicate and work with groups participating (age and skill levels), and provide necessary instruction to members, campers, staff and volunteers.
    • Possess the strength and endurance required to maintain constant supervision of members and campers.

    Minimum Qualifications:
    • Desire and ability to work with children and adults. •
    • Previous experience in office procedures (i.e., filing, answering telephones, photocopying, meeting public, etc.). •
    • Ability to use a computer including email Microsoft Word, Excel, PowerPoint, Publisher, Adobe, Explorer, Google Chrome, etc.. •
    • Minimum two years of experience in the youth development field •
    • Experience supervising a diverse group of staff or volunteers •
    • Experience recruiting and working with adult volunteers •
    • Excellent written and verbal communication skills •
    • Maturity to work under pressure, make decisions and seek assistance when appropriate •
    • Self-motivated and able to manage time effectively •
    • Ability to work independently and as a team member •
    • Participate as a team member in weekly staff meetings •
    • Ability to creatively schedule programs, facilities, and staff •
    • Ability to relate to, communicate with, and maintain positive approach when dealing with staff, campers, volunteers, user groups, parent/guardians and community vendors •
    • Ability to accept supervision and guidance •
    • Possess excellent character and integrity, good role model and mentor, and be adaptable •
    • Exhibit enthusiasm, sense of humor, patience, and self-control •
    • Possess a valid state driver's license and maintain good driving record •
    • Possess a current Washington State Food Worker Card.

    Company Description
    Camp Fire Inland NW's mission is to build caring, confident youth and future leaders. To boys and girls from age 3 through 12th grade we offer informal education through self-reliance, service projects and group experiences in response to individual, community and world needs. Camp Fire is inclusive, welcoming children, youth and adults regardless of any aspect of diversity.

    Spokane Valley, WA


    Tue, 26 Sep 2017 15:10:02 PDT