Madison, WI
Sep 29, 2017
Institution Type
Four-Year Institution

JOB NO.: 92129-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing, Facilities, Skilled Trades, Maintenance, Management/Supervisory

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 92129-AS

Working Title: Material Management Supervisor



FTE: 100%

Anticipated Begin Date: NOVEMBER 01, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

No Degree required.

Minimum number of years and type of relevant work experience:

Minimum 1-2 years work experience in purchasing, material management and/or supply chain experience.

Position Summary:

Under the general supervision of the Program and Planning Analyst Advanced-Supervisor, this position is responsible for supervising Physical Plant Stores and Special Ordering. This position is also responsible for providing technical assistance and leadership in identification, development, and implementation of information management technology projects and solutions to enhance the efficiency of the operations.

This position is responsible for planning, organizing, evaluating, and directing the stores operations (Carpenter, Electric, Machine, Plumbing, Steamfitting, Garage, Custodial, Heating Plant, Fume Hood) at various campus locations and for processing of non-inventory material needs of the shops (Special Orders) to sustain daily operations. It manages material charge-outs, space utilization, material handling, and distribution of materials; develops, documents and implements operational policies and procedures, plans and directs the work of 9 Purchasing Associates, ensures administrative policies and procedures are followed, directs the maintenance of records. The Physical Plant currently has over 14,000 inventory items in multiple locations with an approximate value of $3.3 million that account for approximately $4.3 million in annual sales. This position also serves as technical systems analyst and IT support by developing, implementation, and management of databases and software solutions; by assisting FP&M IT department in design, development, implementation of in-house software solutions; and by critiquing and selecting vendor-based software and hardware products and solutions

The Division of Facilities Planning and Management is committed to promoting respect and civility in the work place. Staff serve as role models by practicing exemplary behaviors when working with customers, fellow staff members, students, and visitors. The mission of Facilities Planning and Management is to provide a physical environment which supports learning, working, living and playing. The organization is committed to stewardship of architectural, environmental, archeological, and land resources in support of the academic and strategic objectives of the University of Wisconsin-Madison.

Additional Information:

1. Knowledge of computerized management information systems, database design, development and management, data processing, electronic mail, PC software, techniques and procedures.
2. Knowledge of structure of Facilities, Planning and Management, scope of the Physical Plant maintenance, departmental, and remodeling responsibilities, and procedures for each shop.
3. Knowledge of basic principles of supervision, e.g. planning, coordinating and reviewing work of subordinates.
4. Knowledge of storekeeping methods and procedures used in the receipt, storage and issuance of a variety of goods.
5. Knowledge of inventory control systems, stock inventory records and other related stores records.
6. Knowledge of purchasing and requisitioning procedures. Knowledge of laws, rules, regulations and procedures pertaining to state purchasing.
7. Knowledge of modern accounting theory and practice.
8. Knowledge of sources of supply, price trends, and market conditions with respect to items carried in Physical Plant Stores operation.
9. Knowledge of the principles and practices of professional purchasing including value analysis and techniques of specification and contract writing.
10. Knowledge of basic personnel rules and procedures for Wisconsin Civil Service including recruiting, hiring, promotion, transfer, and discharge of employees.
11. Knowledge of basic principles used in employee counseling, performance evaluation, resolving complaints, handling grievances, administering discipline, etc.
12. Knowledge of Physical Plant's administrative policies and procedures.
13. Good communication and interpersonal skills and exercise a strong sense of priority and time management.
14. Ability to cope with unexpected increases in daily workload due to changing weather conditions or campus-wide emergencies (power outages, people stuck in elevators, etc.).
15. Ability to establish and maintain professional working relations with Physical Plant staff, vendors, campus department staff, and others.
16. Maintain a professional and service-oriented relationship with customers and co-workers.
17. Ability to be creative, flexible, self-motivated, and quality oriented.
18. Ability to present a neat, clean appearance at all times.
19. Ability to lift at least 50 pounds and perform heavy manual tasks including: lifting, bending, standing, reaching, twisting, squatting and kneeling.
20. Ability to work in excess of 40 hours in a week.


Dawn Bierman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To be considered, applications must be submitted online. Applicants must upload a resume and cover letter. Your cover letter should specifically address the Required Qualifications listed in the Relevant Work Experience section.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 28 2017 Central Daylight Time

Application Close: Oct 26 2017 11:55 PM Central Daylight Time


Similar jobs

Similar jobs