Assistant Director of Athletic Communications

Stony Brook, NY
Sep 29, 2017
Institution Type
Four-Year Institution
Job Description

Assistant Director of Athletic Communications-1702504

Required Qualifications (as evidenced by attached resume):

Bachelor's degree. Two years of full-time experience working in and Athletic Communications/Sports Information/Media Relations office (collegiate or professional), sports journalism and/or marketing/promotions environment. Working knowledge of desktop publishing. Working knowledge and/or experience of statistical software.

Preferred Qualifications:

Master's degree. Experience with multi-media platforms. Experience in a Division I Athletics program. Experience in a professional sports organization. Experience as a primary contact for soccer or lacrosse program. Experience in athletic game operations as it relates to PR, Communications, and/or Media.

Brief Description of Duties:

The Athletic Communications Assistant is responsible for the overall communication of athletic department news, intercollegiate contest results, team/department accomplishments and all other athletic department related information by initiating and cultivating relationships with local, regional, and national print and electronic media outlets to increase public awareness of his/her assigned sport programs. The assistant is independently responsible for the game management & multi-media efforts (department website; television shows; play by play or color commentary duties for radio broadcasts; coordination of web-casting/video-streaming of intercollegiate contests) as well as the creation and production of press releases, media guides, feature stories, and other communication related duties for each sport program they are assigned. The selected candidate will have excellent written and verbal communication skills.

Athletic Communications Office Daily Responsibilities

Daily responsibilities include reporting of intercollegiate contest results, management of media outlets, scheduling interviews with coaches & student-athletes, coordinating photo-shoots, promoting teams and student-athletes for local, regional & national awards, representing the athletic department at local, regional & national media functions, and supervising multiple student employees working in the office. In addition, the assistant will be responsible for coordinating all aspects of the “End of Year” department banquet which includes, creating, producing, editing, and commentating the “End of Year” sports video and writing the event script.

Multi-Media Efforts

Responsible for the production and management of various multi-media platforms in an effort to promote Stony Brook University Athletic achievements and news.

Website: Participate in the development, design and daily maintenance of the Athletic Department website, The Assistant will independently monitor and maintain information and communicate changes and adjustments with the web hosting company as they relate to his/her assigned sport programs.

Radio/TV Broadcasts: Act as the primary contact for radio/television production and talent staff. Responsible for providing team statistical background as well as features/highlight stories of coaches and/or student-athletes. Additional duties include performing play by play or color commentary duties for radio broadcasts of select contests.

Video-Streaming: The Assistant will independently produce all aspects of video-streaming for his/her assigned intercollegiate programs including scheduling and production. These contests will be carried on the athletic department website as well a made available for pod-casts.

Game Management

The Assistant is responsible for the management and supervision of courtside and press box personnel at home contests of assigned sport programs (must also assist with Football, Men’s Basketball & Women’s Basketball), to include but not limited to:

a) Ensure accurate official statistics

b) Scoreboard operations

c) Assign public address duties, fill in as needed

d) Accommodate media by providing access (to press box, field, locker-room and press conference), information, and statistics

e) Perform play by play or color commentary duties for internet broadcasts of selected contests

f) Schedule pre or post game interviews with media and coordinate on-site press conferences

g) Prepare game programs and game notes

h) Create, produce and write post-game release for dispersal to local, regional and national media outlets

Publications Development

Responsible for the creation, preparation, production, dispersal, and approval of media guides, recruiting brochures (including photographs), and schedule cards for assigned sport programs. This involves meeting with individual coaches, writing copy, and independently creating the layout and design with a desktop publisher. Write, design and produce postseason guides for teams participating in playoffs. Additional publication responsibilities include working with the External Services staff in producing the fundraising “Annual Report” & quarterly fundraising newsletters, sport program newsletters, and game programs for specific teams.

Media Contact

The Assistant will be the primary media contact for assigned intercollegiate programs. Responsibilities include initiating and cultivating relationships with local, regional, and national print and electronic media outlets to increase public awareness of student-athletes, the athletics program and the university. Additional responsibilities include independence and autonomy with regard to travel to away contests, daily updates on teams through statistical reporting and updating of web site, preparation of game notes and program for each game, interaction with and providing media with team information at games and in response to requests, handling of all media responsibilities on game day, attending media luncheons and banquets, all post-game efforts including story, box-score, statistics and reporting results to media outlets, and pitching stories to local, regional and national media. Additional responsibilities include compiling statistics at conclusion of all home athletic contests and selected away contests, reporting information to media outlets, reporting all stats/awards and/or individual accomplishments to media on a daily basis, and filing weekly reports with Conference Office as requested. This position will be responsible for researching and writing feature stories about student-athletes accomplishments and department news for publishing in newsletters and on the department website. Included in this responsibility is “pitching” these feature stories to external media outlets.

Graphic Design

Functions as one of the primary graphic design artists and writers for the Department of Athletics. This includes providing creativity, originality, and design support for department functions/initiatives such as posters, flyers, brochures, invitations, newsletters, banquets, etc. Responsibilities include the creation, design, layout, and editing of these department materials through desktop publishing. In addition, this includes writing articles for various department and university publications dispersed to the university community, alumni, and external media outlets.

Other duties as assigned as appropriate to rank and departmental mission.

Special Notes:

FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain the FLSA exemption. Night and weekend work will be required.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

Stony Brook University will be 100% tobacco-free starting January 1, 2016. See our policy and learn more at

***Out-of-State Applicants: Please note as a condition of employment and in order for this position to be tendered, the successful incumbent will be required to provide evidence of a valid license and driving abstract from the state issuing the license within five business days of a conditional offer and must obtain a NYS driver's license within 30 days of acceptance of offer.

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

Official Job Title: Community Relations Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Department of Athletics-Stony Brook University
Schedule: Full-time Variable 8:30 a.m. - 5:00 p.m.Department of Athletics-Stony Brook University
Posting Start Date: Sep 28, 2017
Posting End Date: Oct 16, 2017, 11:59:00 PM
Salary: Commensurate with experience.
Salary Grade: SL2


Similar jobs

Similar jobs