Lead Undergraduate College Advisor

Stony Brook, NY
Sep 29, 2017
Institution Type
Four-Year Institution
Job Description

Lead Undergraduate College Advisor-1702551

Required Degree/Qualifications: (As evidenced by an attached resume)

Master's Degree. Three (3) years of full-time experience in academic advising, counseling, teaching or student services at the college or university level working with undergraduates. Experience coordinating projects, programs, and/or events.

Preferred Degree/Qualifications:

Master's Degree in higher education, student affairs, social work, counseling, or related discipline. Additional years of experience in academic advising, counseling, teaching, or student services at the college or university level working with undergraduates. Experience teaching new student seminar or student-development related courses. Academic advising experience. Working knowledge of PeopleSoft.

Primary Purpose: The Academic Advisor (SL-3) provides academic advising to students in the assigned Undergraduate College and takes the lead on administrative and programming issues related to the Undergraduate College. The Academic Advisor teaches the first year seminar course (FYS 101), the College Fellows courses (275/276) and supervises student interns. This position is an active leader in developing the Undergraduate College program, assisting with the orientation and registration process, developing curriculum for the first-year seminars, developing and implementing advising strategies, planning activities and events throughout the year, and building connections with faculty, staff, and students constituents. This position provides a significant link to students transitioning to their first year of college and serves to strengthen student satisfaction and retention. The Academic Advisor also coordinates specific functional activities or projects related to student success and organizational goals. Incumbent must possess outstanding written, verbal, and interpersonal communication skills; experience successfully working independently as well as part of a team with a collaborative approach to problem-solving; strong organizational and time management skills with exceptional attention to detail.

Provide high quality, proactive academic advising to first-year students in the Undergraduate College. Such advising will occur in individual and group settings on an ongoing basis throughout the first year, and will include regular communication about courses, majors, degree requirements, and policies and procedures. Monitor course enrollment and academic progress. Provide active support, follow-up and strategies for success to first-year students on academic action. Serve as a general walk-in academic advisor for all Undergraduate Colleges as needed. Provide minor advising for affiliated Academy program, if applicable. Support the training and development of Academic Advising Assistants via communicating policy, procedure, curricular and other relevant knowledge.

Coordinate a functional assignment(s) within the unit toward departmental goals. Examples may include seminar coordination, in-depth work with a specific student population, curriculum involvement, faculty/academic department collaborations, peer leadership opportunities, orientation, academic standing, or other operation, service, project, or retention-enhancing initiative.

In collaboration with faculty directors, campus residences staff and other constituents, coordinate the planning and development of team meetings, trainings and activities within the Undergraduate College. Manage the administrative tasks for the assigned Undergraduate College, including programming, special initiatives, and budget. Manage student participation in events for the assigned Undergraduate College.

Provide instruction for first-year seminars. Teach the two-semester course sequence for the Undergraduate College Fellows program (275/276). Serve as coordinator for the first-year seminar instructors, including acting as point person for attendance, grading and behavioral concerns. Contribute to the development of all materials and trainings related to the first-year seminar. Serve as the task supervisor for Undergraduate College interns.

Assist in the coordination and implementation of orientation sessions for new first-year students in the Undergraduate College. Coordinate the registration of new first-year students in the Undergraduate College. Collaborate with the Registrar, orientation office, and all specialized advising programs in registering new students in the Undergraduate Colleges. Supervise the student orientation assistants in the summer. Coordinate the planning of new student orientation and opening weekend programs including the development planning and implementation of Undergraduate College activities.

Participate in initiating, planning, and developing events and activities which build community and support academic success. Participate in one or more office committees. Participate in various University programs and services including training/staff development, campus events, special events, admissions open houses, search committees, and University-wide committee.

Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.

Official Job Title: Academic Advisor
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Undergraduate Colleges-Stony Brook University
Schedule: Full-time Day Shift 8:30am-5:00pmUndergraduate Colleges-Stony Brook University
Posting Start Date: Sep 26, 2017
Posting End Date: Oct 26, 2017, 11:59:00 PM
Salary: $50,000-$53,000
Salary Grade: SL3


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