Development and Alumni Relations Assistant, CCAS

Sep 29, 2017
Institution Type
Four-Year Institution


Job Description Summary:

The Division of Development and Alumni Relations (DAR) is seeking a Development and Alumni Relations Assistant for the George Washington University Columbian College of Arts and Sciences (CCAS). DAR is responsible for leading the university's alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients and other friends. Our goal is to advance GWUs mission of excellence in education, research, scholarship, and patient care.

Reporting to the Executive Director of Development CCAS, the Development and Alumni Relations Assistant, CCAS provides comprehensive support for all cultivation, solicitation, and stewardship activities for the office, provides administrative support for seven Gift Officers, and provides executive level support for the Executive Director of Development (ED) and Assistant Vice President (AVP).


The Development Assistant is responsible for tracking metrics for CCAS development team and provide regular reports to the Executive Director and the Assistant Vice President, CCAS on proposals, solicitations and visits. This position will also maintain up-to-date information in GW's Advance prospect tracking and management, run reports on current prospects and donors and prepare accessible data outputs. The Development Assistant will also serve as the point-of-contact for the Advance prospect tracking system.

This position will also be responsible for:

Providing support for all aspects of donor meetings for the team including scheduling meetings, preparing donor correspondence and briefings, conducting donor research, orchestrating donor reports, preparing materials for visits, and managing pre and post visit activities including cultivation and stewardship activities.

Managing arrangements for fundraising travel including providing occasional support to the Dean, creating itineraries, and following up on work status.

Maintaining comprehensive files and data including financial gift records and donor lists, proposals, history, tracking and accountability reports. Tracking donor activity, solicitations, pledges and gifts for the office and prepares reports on all donor activity.

Managing PCard/Concur expense reporting for the AVP and other members of the team as needed. Processing gifts on behalf of development team and ensuring accurate allocation to funds while maintaining donor confidentiality.

Developing and implementing a comprehensive timeline and calendar for the office and ensures projects, events, cultivation, solicitation and stewardship activities are executed on schedule. Assisting in the planning of events as appropriate, which includes occasional evening and weekend work. Assisting the Stewardship Director with the planning and coordination of the National Council for Arts and Sciences biannual meeting.

Performing other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

One or more years experience working in an office environment.

Excellent interpersonal skills.

Ability to work with diverse groups of people from high-level donors to faculty to students.

Capable of handling sensitive and confidential information.

Ability to work independently and as part of a team.

Strong organizational skills

Attention to detail and ability to work in a fast-paced dynamic environment with a focus on meeting deadlines.

Strong computer skills, including Microsoft Office Suite and Excel. Experience with Advance a plus.


Campus Location: Foggy Bottom College/School/Department: Columbian College of Arts & Sciences (CCAS) Family Dev & Alumni Relations Sub-Family Major Gifts Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday- Friday, occasional nights and weekends Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006704 Job Open Date: 09/28/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have a high school diploma/GED, or equivalent combination of training and experience, plus 1.5 years of relevant experience, or a bachelor's degree?
    • Yes
    • No
  2. * What is your salary range expectation?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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