Program Manager

Sep 29, 2017
Institution Type
Four-Year Institution

Stanford University

Program Manager

Job Number:

Note: Not all unique aspects of the job are covered by this job description


Program Manager, Volunteer and Leader Engagement

Medical Center Development (MCD) seeks an energetic, highly organized professional with a passion for philanthropy and a strong command of language to serve a key role in supporting the fundraising activities of our volunteers and institutional leaders. Serving as a liaison to the offices of the dean of the School of Medicine and the CEO of Stanford Health Care, this individual will field requests and schedule meetings, help produce and edit briefings, assist in the creation of materials and presentations for volunteer and faculty meetings, and manage our volunteer tracking system.

As a member of the Volunteer and Leadership Engagement team in MCD, the program manager plays a visible role and is responsible for a wide range of projects in support of the fundraising and community outreach objectives of MCD. Necessary? Why? Successful applicants will have excellent communication skills, enjoy working with a wide variety of people, and possess a deep service orientation. Able to work both independently and part of a team, the program manager role requires patience, flexibility, sharp attention to detail, a high level of professionalism, a keen sense of priorities, and a superb level of tact and discretion. S/he represents MCD in serving as a key interface between MCD staff and internal and external constituencies of the school and hospital.

Medical Center Development reflects a strategic and coordinated approach to medical fundraising under the banner of Stanford Medicine. Stanford Medicine comprises Stanford University School of Medicine, a premier research-intensive medical school, and Stanford Health Care, nationally recognized for quality patient care and advanced technology. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.


  • Work with Dean/ CEO offices and MCD colleagues to manage complex scheduling of development-related meetings and events. Develop and manage trusted relationships with these offices and with MCD colleagues.
  • Support high-level volunteer and faculty meetings: schedule/timeline management, issue invitations/track attendance, secure/setup locations, create meeting materials/presentations, day-of meeting support.
  • Help execute a high quality, high-volume (150+/year) briefing program: assembly of information, compilation, occasional drafting, editing, proofing, distribution; adherence to strict deadlines.
  • Collect, maintain, and analyze data, create reports, review and explain trends; formulate alternative solutions and/or recommendations to achieve the goals of the program. (volunteer tracking database)
  • Oversee budgets and monitor and approve expenditures.
  • Analyze and interpret policies; develop, revise and implement procedures.
  • Other projects for the Sr. Director of Campaigns and Director of Volunteer and Leadership Engagement.

Administer and support programs or functions under general supervision.

* - Other duties may also be assigned


Education & Experience:

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Superior writing and editing skills (Submission of samples required).
  • Demonstrated record in building strong relationships across diverse groups of stakeholders.
  • Demonstrated ability to remain calm and flexible in the face of multiple priorities, shifting circumstances and the demands of servicing a large client base.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated excellent organizational skills.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Relevant subject matter knowledge.

    Certifications and Licenses:



  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • May work extended hours or weekends.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Development

    Location: Office of Development
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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