Payroll Systems Analyst

Stanford University

Payroll Systems Analyst

Job Number:

Note: Not all unique aspects of the job are covered by this job description

Stanford University is one of a select group of American universities that have achieved eminence in both undergraduate and graduate education and in a broad range of academic disciplines. The University is internationally recognized for the quality of its teaching and research, its distinguished faculty and its outstanding student body.

In a highly complex and constantly changing backdrop, the University Controller's Office is responsible for creating an environment which promotes innovative and sound business policies and practices that balance controls, compliance and customer service. The organization consists of approximately 65 professionals, responsible for a broad range of financial activities, including Financial Accounting and Reporting, Payroll, Capital Accounting, Fund Accounting, Investment Accounting, Student Accounting and Tax Compliance.


Specify requirements and/or design solutions for business information systems and incorporate new technical systems to improve work-flow, production, efficiency and effectiveness. May serve as project lead.

The Payroll Systems Analyst will work as member of a team with primary responsibility for the University Payroll and Time & Leave systems, managing application upgrade projects, developing enterprise reports, streamlining processes, patch testing and contributing to the operations of the semi-monthly payroll. Reporting to the Director of Payroll, the Payroll Systems Analyst will serve as the functional lead for enhancements and upgrades of PeopleSoft Payroll, Time & Labor and other peripheral systems. Additionally, the Payroll Systems Analyst will develop and compile performance metrics for the department, analyzing data to support outreach efforts and to identify and implement business process improvements.

  • Translate business processes into system requirements and/or development of systems solutions.
  • Analyze new business requirements, assist with feasibility of enhancement requests, system functionality, current system use and user needs.
  • Specify functional analysis and design and work with developers and analysts to recommend solutions and resolve system issues.
  • Review, research and evaluate software to determine its usefulness and appropriateness as related to existing or proposed business systems; assist or develop preliminary and detailed system design documentation.
  • Perform testing of new systems, upgrades and patching of existing systems; plan, conduct and document results of testing.
  • Develop instructional materials, training and job aids.
  • Advise users requiring assistance in solving complex problems or issues regarding management and business systems.
  • Analyze data and provide data sets to users for analysis. May include development of operational and analytical reports for end users.
  • Liaise with external vendors or partners in support of business systems, which may include system development, implementation and/or operations.
  • Coordinate the implementation of new or modified business systems.
* - Other duties may also be assigned


Education & Experience:

Bachelor's degree plus five years of applicable experience, or combination of education and relevant work experience.

Knowledge, Skills and Abilities:

  • Knowledge of, computer system capabilities, business processes, and work flow.
  • Experience with enterprise applications and understanding of database driven applications.
  • Strong understanding of the software development life cycle.
  • Knowledge of principles and techniques used in conducting management studies and in systems analysis.
  • Current knowledge of rapidly changing computer technology.
  • Skill in conducting interviews and facilitating group meetings.
  • Skill in developing and conducting training programs.
  • Excellent communication skills, both written and verbal, including the ability to bridge functional and technical resources by communicating effectively with individuals of varying systems expertise and business needs.
  • Strong listening, negotiation and conflict resolution skills.
  • Ability to design and document complex business systems.
  • Proven problem solving and analytical thinking and ability to approach problems logically and systematically. Certifications and Licenses: None PREFERRED QUALIFICATIONS:
    • Demonstrated knowledge of, and experience with, business analysis of ERP systems, preferably PeopleSoft or Oracle, with proven ability to apply knowledge to understand new systems and processes.
    • Experience working in a payroll environment, including experience with payroll and timekeeping systems.
    • End-to-end system implementation experience, including writing functional design specifications, creating test cases and analyzing test outcomes.
    • Sufficient knowledge of SQL, or similar scripting language, to be able to interpret programming code as well as write scripts to extract data for analysis.
    • Strong time management skills, with the ability to balance time-sensitive operational deadlines with progress on longer-term enhancements and projects.
    • Proven ability to apply knowledge to analyze and interpret business policies and external regulations and translate them into compliant and efficient system processes.
    • Demonstrated tact, diplomacy, sound judgment and sensitivity to handling of confidential data.
    • Excellent communication skills, both written and verbal, including the ability to provide formal and informal system training to users with differing levels of system experience.
    • Strong customer-oriented approach to managing work.


  • Constantly perform desk-based computer tasks.
  • Frequently sit, grasp lightly/fine manipulation.
  • Occasionally stand/walk, use a telephone.
  • Rarely writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    • Work extended hours.
    • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
    • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
    • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Information Technology Services

    Location: Business Affairs: Financial Management Services (FMS)
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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