Grant Administrator

Chattanooga, Tennessee
Sep 28, 2017
Institution Type
Four-Year Institution

Grant Administrator, SimCenter for Computational Engineering (17000001D7, position# 50302493)

This position will assist with and coordinate faculty/staff proposal development and submission activities from initial concept to program/budget design to proposal submissions.  This position will ensure that proposals for external funding comply with federal, state, and university regulations; ensure that proposals are reviewed and approved internally and that accurate and complete records are maintained for all proposals. Responsibilities include:

  • Developing and maintaining knowledge of SimCenter and UTC goals, priorities, and needs in order to develop strategies for securing external grant funds.
  • Developing and maintaining knowledge of faculty/staff areas of expertise and related experience in order to develop/implement grant funding strategies for UTC.
  • Informing administrators, faculty, and staff in SimCenter and encourage them to pursue appropriate funding and/or research development opportunities.
  • Coordinating with potential internal & external partners to increase the competitive odds of SimCenter and UTC proposals. 
  • Participating in professional development related to sponsored programs research administration. 
  • Making recommendations on program design, proposal format/editorial style, and proposal budgets that ensure competitiveness and accuracy/compliance of grant submissions. This includes developing proposal outline/checklist; crafting parts of the proposal; editing/revising text written by faculty/staff; working with faculty to develop/revise budget so it is in compliance with fiscal policies and federal regulations, etc.
  • Assisting with development of budgets and/or analyze & review budgets developed by faculty or staff and make recommendations to ensure budgets maximize advantages to the institution, yet afford a competitive edge; ensure budgeted items are clearly aligned with and appropriate for each proposal’s scope and activities; ensure that the budget is compliant with UT, federal, and sponsor fiscal policies; ensure that budgeted personnel costs are appropriate; ensure that the correct F&A rate has been applied and calculated; and ensure accuracy in all project budgets.
  • Reviewing and, as needed, escalate questions related to cost-share, facilities/lab availability, and any other issues that could cause stumbling blocks to award acceptance or project implementation.
  • Identifying potential problems related to: Academic Affairs policies; UTC personnel policies; indirect cost recoveries/allocations; conflicts of interest; human subjects research; intellectual properties; animal welfare; scientific misconduct; export control, OMB, and other funder regulations. 
  • Coordinating and assisting with the process of securing internal approvals for all proposals using electronic research administration systems and ensuring timeliness of approvals and accuracy of all institutional sponsored project records. 
  • Assisting the SimCenter Director with other duties as assigned. 


Bachelor’s degree required; Master’s degree preferred. Must have 3 years of experience in actual hands-on proposal development, editorial work, and grants management is required; 4-5 years of experience in actual hands-on proposal development, editorial work, and grants management is preferred. Knowledge of and experience with proposal structure and format as well as requirements for major funding agencies.  Working knowledge of various word processing and graphical software packages used to prepare technical proposals, particularly Microsoft Office Suite, etc. is required. Skills in creating graphical objects and Pert and Gantt charts is preferred.  Skills in Excel for budgeting are extremely important.  Knowledge of Windows or Mac and productivity tools is required. Must have effective written and spoken communication skills, good organizational skills, and the ability to help faculty and staff manage schedules and milestones in proposal development and implementation.  Experience with developing reporting is also important.

Applications must be sent electronically to:

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status.

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