Workforce & Economic Development Coordinator

Wisconsin Rapids, Wisconsin
Sep 28, 2017
Institution Type
Community College

Position Summary
Collaborating and problem solving with external and internal customers frequently, provide project management, contract training fulfillment coordination, continuing education offering coordination, including maintaining appropriate data in multiple information systems.

Duties & Responsibilities
Serve as intake point of contact for contract services, technical assistance and continuing education.

Serve as the link between business partners and agencies along with the Manager, Workforce Development; Manager, Continuing Education; and Vice President, Workforce & Economic Development.

Manage customer project status to include proposal, work order, execution, billing, and evaluation.

Manage contract database, contract modifications, out of district documentation, etc.

Collaborate with internal and external customers to ensure successful experience for business clients and students to include scheduling training, ensuring contract documents are in order, etc.

Participate in grant-funded contracts through researching courses, grant billings, budget status, reporting, etc.

Procure instructional material. Ensure relevant and quality of handouts, book orders, presentations, facility set up, AV needs, etc.

Register students, ensure student grades are entered and certificates provided, etc.

Develop and maintain instructor database (content matter experts, schedule, loading opportunities) and onboard new training faculty.

Collaborate with workforce and economic development team to research, plan, develop, and assist in executing sales and marketing strategies.

Participate in WATG application development, budget development, implementation, and evaluation. Work with client specialists and grants team to develop and evaluate outcomes.

Create and maintain reports relevant to divisional outcomes such as sales, margins, new clients served, etc.

Calculate projections.

Communicate with Mid-State instructional schools and regional campuses regarding contract training, technical assistance projects, and continuing educations offerings.

Support the Vice President, Workforce & Economic Development on special projects.

Provide accounts receivable oversight and customer collections when necessary.

Perform other duties as assigned.

Bachelor’s degree in business administration, communication, finance, or related field from a regionally accredited institution required.

Minimum of two years of professional experience which includes budget and contract experience.

Experience in educational contract training preferred.

Experience in PeopleSoft or similar Enterprise System.

Proficiency in Microsoft Office products required.

Must possess excellent problem resolution, organizational, interpersonal, communication, and project management skills.

Compensation & Benefits
Compensation is dependent upon experience and qualifications.

Benefits include health, dental, and vision insurance; life insurance; short-term disability; long-term disability; paid time off and holidays; flexible spending account; Wisconsin Retirement System; 403(b) and 457; employee assistance program; educational assistance; and employee wellness program.

How To Apply
To be considered for this position, you must complete an online application.  You should have the following information available when completing an application:

  • Contact information (addresses, phone numbers)
  • Employment History
  • Education
  • Electronic copy of resume and transcripts

Application materials submitted via mail, fax, email, or in-person will not be considered.

Incomplete applications or applications noting "See Resume" will not be considered.

Please note that Mid-State’s main form of communication during the recruitment process is email.  In addition to receiving communications from email addresses with an domain, you may receive emails from  Please be sure to watch your inbox as well as junk, spam, and clutter folders.

Continuous recruitment with first review of completed applications starting Monday, October 9th.  Applications received on or after October 9th may be considered in a secondary pool.

Equal Opportunity
Mid-State Technical College, an equal opportunity employer and educator, does not discriminate on the basis of race, color, national origin, gender, disability, sexual orientation, or other applicable legislated categories, in its services, employment programs, and/or its educational programs and activities, including but not limited to admission, treatment, and access. Mid-State Technical College provides reasonable accommodations to assist persons with disabilities to access or participate in its programs and activities. The following person has been designated to handle inquiries regarding the nondiscrimination policies: VP-Human Resources, 32nd Street N, Wisconsin Rapids, WI 54494, Phone: 715-422-5325.

Optimize Your Online Application Experience
Below you will find a few technical tips to help ensure a positive and successful online application experience:

  • Be sure to fill in each field in the application.  You will receive an error message at the time of submission and your application will not be submitted if each required field is not filled in.
  • Avoid clicking the back, forward, or refresh buttons while applying.  Doing so will interfere with the submission and may result in data loss.
  • Clear your browser's temporary files/cache and cookies prior to beginning the application.
  • Disable pop-up blockers.
  • Do not bookmark or favorite the application.  Navigate to the careers site each time you wish to access your saved/submitted application.
  • Your application session will remain open for 24 hours assuming you do not close your browser.  To ensure submission, complete the application process within that time frame.
  • The following browsers are currently supported:

Internet Explorer 9, 10, 11
Google Chrome

  • The following operating systems are currently supported:

Windows 7 and 8, both 32-bit and 64-bit, as well as Mac OS 10.6 and greater.

If you experience issues in submitting your online application, please contact Human Resources at 715.422.5568.