Occupational Training Institute (OTI) Supervisor

Los Altos Hills
Sep 28, 2017
Institution Type
Community College

Foothill-De Anza Community College District

Occupational Training Institute (OTI) Supervisor

Posting #: 17-040

Campus: De Anza College

Number of Working Months: 12 Months

Starting Salary: $7,199.70 per month

Close Date:

Open Until Filled: Yes

Employment Duration: Full-Time


Starting Salary: $7,199.70 (per month) plus benefits; Salary Grade: C4-66
Full Salary Range: $7,199.70 - $9,653.46 (per month)

Initial Review Date: 10/18/17*
*Any complete applications received after the review date will only be forwarded to the hiring committee at their request. The Foothill-De Anza Community College District is currently accepting applications for the classified supervisor position above.

De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

Job Summary:
This position is responsible for oversite and supervision of multiple programs, staff, budget and overall operations. The position will involve establishing and maintaining strong relationships with industry partners, community organizations, local, regional, state and federal agencies, and working in close collaboration with both Foothill and De Anza Colleges and the Foothill-De Anza District Office. The position will be responsible for implementation of policies and procedures ensuing compliance with applicable contracts and regulations. The position requires the commitment and ability to develop new grant opportunities and revenue streams to sustain operations of a self-supporting large scale program.

Under the direction of an assigned supervisor, plan, organize and direct the day-to-day operations of the Occupational Training Institute (OTI) to assure that all State, federal, District, College, and Division policies and procedures are met; train, assign and supervise assigned personnel.

Depending upon assignment, duties may include, but are not limited to, the following:

  1. Plan, organize and direct the day-to-day operations of OTI to assure that all state, federal, District, College, and Division policies and procedures are met.
  2. Interview, select and hire employees; supervise, assign, direct and schedule work activities; explain how duties are to be carried out.
  3. Evaluate the performance of assigned personnel; effectively communicate how the performance of duties will be measured; recommend promotions and rewards for service.
  4. Approve monthly time and attendance records and approve requests for time off and additional time worked, including any overtime worked and compensatory time worked/taken.
  5. Address and resolve a wide variety of concerns and complaints; adjust grievances; recommend transfers and reassignments.
  6. Counsel employees; address performance problems through corrective disciplinary action; suspend and/or terminate personnel according to established policies and procedures.
  7. Plan, coordinate and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations and in-services to review policies and procedures of the program, the College and changes on State regulations.
  8. Serve as the OTI lead to employers, Workforce Initiative Boards (WIB), county social service agencies, other community college districts, local and regional agencies and legislative bodies to ensure OTI's participation in the development of workforce strategies.
  9. Coordinate all fundraising efforts for OTI; prepare grant applications; guide others in locating funding sources; provide others with assistance with grants as appropriate.
  10. Develop and implement staff trainings and in-services to keep staff apprised of policies and procedures.
  11. Conduct regular meetings to communicate, review and revise program guidelines.
  12. Develop workforce education programs, projects, and workshops. Develop and coordinate the marketing of OTI services.
  13. Develop, recommend and implement program plans and objectives; coordinate delivery of services to program participants; assure participation guidelines are followed.
  14. Serve as liaison between program personnel, participants, clients, administrators, faculty and students; provide information, program requirements and other pertinent information.
  15. Provide other related duties that provide direct services to OTI students.
  16. Provide information to students, faculty, staff and the general public on workforce education initiatives and programs; coordinate the interactions of OTI with the District and both colleges, public agencies, and other appropriate entities.
  17. Compile, maintain, and verify information; prepare and maintain records and reports; assure compliance with federal, State, and District laws, regulations and policies; provide information to auditors and for budget input; complete data and reports for all programs/projects.
  18. Monitor and provide budgetary input to include long term planning and projections.
  19. Assist in curriculum planning and development.
  20. Operate a computer and other office equipment as assigned.
  21. Perform related duties as assigned.


Knowledge of:

  1. Workforce and workforce education related policies and procedures; applicable local, state, and federal laws and regulations.
  2. District, College and Division policies and procedures.
  3. Principles of training and providing work direction.
  4. Oral and written communication skills.
  5. Record-keeping techniques.
  6. Principles and practices of budget, finance and contracting.
  7. Fundraising techniques and grant preparation, coordination, and monitoring.
  8. Curriculum and workforce skill set requirements.
  9. Trends in employment and training for this region.
  10. Interpersonal skills using tact, patience and courtesy.

Ability to:

  1. Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Oversee the day-to-day operation of OTI to assure that all State, federal, District, College, and Division policies and procedures are met.
  3. Interpret, apply and explain applicable rules, regulations, policies, and procedures, federal and state regulations.
  4. Project budgets and cost estimate.
  5. Negotiate contracts and monitor compliance.
  6. Interpret workforce trends and curriculum offerings to guide future workforce initiatives.
  7. Train, supervise and evaluate personnel.
  8. Meet schedules and time lines.
  9. Communicate effectively both orally and in writing.
  10. Establish and maintain cooperative and effective working relationships with others.
  11. Maintain records and prepare reports.
  12. Work independently with little direction.
  13. Operate a computer and assigned office equipment.


  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Any combination equivalent to a Bachelor's degree in a workforce-related field AND five (5) years responsible experience in a college level program similar to OTI.


  1. Four (4) years experience in grant writing for a variety of grants funding entities.



  1. Office environment.
  2. Constant interruptions.
  3. May include travel to conduct work.

Physical Abilities:

  1. Hearing and speaking to exchange information in person and on the telephone.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Vision to read various materials.
  4. Standing for extended periods of time.
  5. Bending at the waist, kneeling or crouching.
  6. Ability to make frequent travel trips to visit work sites.
  7. Lifting, carrying, pushing or pulling objects up to 20 lbs.


  1. A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. A cover letter addressing your qualifications for the position.
  3. A current resume of all work experience, formal education and training.

If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html

Position: Full-Time, Permanent, 12-months per year
Starting date: As soon as possible upon completion of the search process.

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
(650) 949-6217

Email: [email protected]

To apply, visit: http://hr.fhda.edu/careers/


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