Assistant Director, PhD Program

Sep 27, 2017
Institution Type
Four-Year Institution

Stanford University

Assistant Director, PhD Program

Job Number:

This is a .5 FTE position.

The Stanford GSB Research Fellows Program is a two-year fellowship designed for individuals wanting to gain valuable training and experience toward a career in academic research before applying to a PhD program in business and related fields. Fellows come to Stanford and work closely with faculty on research, take classes, and fully engage in the intellectual community.

The Assistant Director (AD) plays a key role in the success of the Research Fellows Program. The AD serves as a key program contact for prospects, current fellows, and faculty. Manages the program's outreach, marketing, admissions, and program administration and operations (registration/financial aid, weekly workshops, quarterly faculty meetings, etc). Builds rapport and community with current fellows, and provides support for the fellows throughout the program.

The Research Fellows Program is housed in the Stanford GSB PhD Program. Reporting to the Executive Director of the PhD Program, the Assistant Director will also manage the administration of the Visiting Student Researchers program, and provide support for PhD program activities and programming.
*Other duties as required.
Note: Not all unique aspects of the job are covered by this job description

Administer, implement, and interpret university and department policies and procedures on issues regarding admission, registrar services, student life, advising, faculty research assistance. Identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.

  • Administer an area or program in student services, evaluate and recommend decisions on program eligibility. Review decisions recommended by other staff.
  • Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
  • Resolve multi-dimensional matters in response to fellows in crisis, at risk, or who have other program issues, counsel fellows on sensitive and confidential issues.
  • Provide guidance and counsel, analyze effectiveness and make recommendations for future programs.
  • Reconcile complex issues; analyze diverse transactions from multiple sources.
  • Summarize data from multiple sources, prepare management reports and presentations.
  • Identify and evaluate data needs, manage the implementation and development of technology.
  • Develop and Implement plans for outreach efforts, develop and maintain external community and university liaison represent department and university at meetings and events.
  • Provide advice to fellows on a range of issues, including, but not limited to registration, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
  • Serve as a subject matter expert to other departments; represent unit/department.
  • Lead, create and contribute to development of business practices and organizational change to improve processes and workflow. Specific core duties for the Research Fellows Program include, but are not limited to, outreach and marketing, admissions (review applications, application system, etc), weekly workshops with fellows, quarterly meetings with faculty, maintaining the program website, managing fellows' financial aid, and providing ongoing support to the fellows. Coordinate program events as appropriate.

    Core duties for Visiting Student Researchers include, but are not limited to, overseeing application and administration processes, onboarding VSRs, and serving as the key administrative contact throughout the VSR's visit.

    Support PhD activities and programming throughout the year.

    * - Other duties may also be assigned

    MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Strong communication skills to clearly and effectively communicate information to prospects, current fellows, and faculty. Communicate
  • Advanced analysis and problem solving skills.
  • Advanced computer skills, including experience with Microsoft Office Suite.
  • Advanced customer service skills.
  • Relevant computer systems/technology experience.
  • Understanding of financial transactions.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations. Preferred Knowledge, Skills and Abilities:

  • Excellent written and verbal communication skills. Must communicate with tact and diplomacy on highly sensitive matters, and display professionalism and discernment at all times.
  • Excellent interpersonal skills especially with fellows, VSRs, students, and faculty.
  • Strong analytical and problem solving skills to review and analyze complex information. Knowledge of student information systems, data reporting systems, student financial systems, etc. Must possess initiative, resourcefulness, and attention to detail.
  • Excellent project management and organizational skills required. Ability to work independently, and work collaboratively in a small-team. Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Job: Student Services

    Location: Graduate School of Business
    Schedule: Part-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


  • Similar jobs

    Similar jobs