Madison, WI
Sep 27, 2017
Institution Type
Four-Year Institution

JOB NO.: 91563-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Event Planning, Program Coordination, Facilities, Skilled Trades, Maintenance, Library, Museum, Arts, Management/Supervisory

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91563-AS

Working Title: Facilities Director



FTE: 100%

Anticipated Begin Date: OCTOBER 28, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $49,782 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree in Project Management or related field (e.g., Technical Theatre, Technical Arts, Facilities or Venue Management) preferred.

Minimum number of years and type of relevant work experience:

Minimum Qualifications or Skills:
- Five years of technical experience in any of the performing arts is required, music preferred.
- Project/facilities or venue management experience is required.
-Self starter who is capable of working independently and making decisions within the purview of the position.
-Excellent and professional customer service, communication and people skills in person, over the phone and in writing with a wide variety of parties inside and outside the University (e.g., renovation projects, rental agreements, etc.)
-Excellent organizational and multitasking skills.
-Ability to work well under pressure and in stressful conditions, take charge of large groups of people in assembly spaces, and assess difficult situations quickly and efficiently and to present viable resolutions.
-Proficiency and expertise using Microsoft Office Products (Excel, Word, Outlook).
-Versed in current best practices and procedures in venue management (IAVM) and proficiency in arts venue technology.

Position Summary:

The Facilities Director (FD) serves as the Mead Witter School of Music's space assignment authority to oversee use and maintenance of currently dedicated MWSoM space (currently in two different buildings) as well as the additional Hamel Music Center (expected opening spring 2019) in service to the School's combined curricular and performance missions. The FD implements campus, college and departmental facility usage policies and serves as liaison between the School and its college, between the School, its faculty, staff and students, and between the School and non-departmental partners on-campus as well as off-campus partners and rental clients. The School is currently involved in the building phase of the Hamel Music Center (opening spring 2019) which will house two new performance halls (to replace the ones currently in the Mosse Humanities Building), a new large rehearsal room, and additional office and support spaces. The FD will play an important role in ongoing planning for this new building and for developing space use policies and practices for these new state-of-the-art spaces. The FD also coordinates, consults and reports on all facility management issues to the School's Senior Administrative team and supervises staff in facilities management, eventually including any new staff for the Hamel Music Center.

In conjunction with the Publicist and Concert Manager, the FD creates and coordinates the School's performance calendar (300+ events including faculty and student performances, guest artists and partner events) while also overseeing use of space and space rentals. Working with the School's Curriculum Specialist, the FD ensures that the space resources are appropriately and efficiently utilized in support of the School's curricular mission and offerings.


Jeanne Engerman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

How to Apply: Please click on the Apply Now button to start the application process.

Title will be determined upon hire.

For questions on the position, contact: Jeanne Engerman 608-263-5972 or e-mail at jengerman@wisc.edu

To apply for this position you will need to upload a cover letter, resume and a document containing the contact information for at least three professional references, including your current supervisor. References will not be contacted without advanced notice.

Your cover letter should address your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above.

Preferred Qualifications or Skills include:

-Knowledge of technical aspects of facilities planning, maintenance, and management.
-Working knowledge of database applications, PeopleSoft, R25 software, and/or other related space management systems.
-Budget management experience.
-CPR Training, National Association of Fire Marshals' Crowd Management Training, extensive knowledge of Theatrical Lighting and sound technologies, knowledge of IAVM Best Practices for Venue Managers, knowledge of building security and automation systems.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Sep 26 2017 Central Daylight Time

Application Close: Oct 24 2017 11:55 PM Central Daylight Time


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