SGS Outreach & Academic Coordinator

Sep 26, 2017
Institution Type
Four-Year Institution

Stanford University

SGS Outreach & Academic Coordinator

Job Number:

Note: Not all unique aspects of the job are covered by this job description

Summary: The Stanford Global Studies (SGS) Division oversees 14 area- or thematically-focused centers and programs, providing an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives. Through its network of more than 400 affiliated faculty and educational programs that reach students at the undergraduate, masters, and Ph.D. levels, SGS contributes to every facet of international engagement on campus: faculty research, doctoral training, community life, and undergraduate and graduate education. In addition, three centers within the Division are currently designated National Resource Centers through the Department of Education Title VI program, which requires the development and implementation of educational outreach programs for K-12 and community colleges.

(One-year, fixed-term, with possibility of renewal.)


Reporting to the SGS Executive Director, the Outreach & Academic Coordinator will play a key role in coordinating the increasing number and variety of outreach activities and events undertaken by the SGS division offices and in partnership with its constituent centers/programs:

  1. Title VI outreach activities, collectively known as the Education Partnership for Internationalizing Curriculum (EPIC).
    1. Community college fellows program
    2. Quarterly teacher training workshops
    3. Summer teacher training workshops
    4. Assist with drafting interim/final reports for Dept. of Education
  2. Outreach activities connected to the Global Studies Minor and other SGS academic programs (e.g., career development workshop series).
  3. The annual SGS Student Dinner and Lecture, and other SGS annual events.
  4. The advancement of new programs developed as part of the SGS strategic planning process.

This position is multi-faceted and dynamic. Candidates should be self-starters, comfortable with autonomy, and embrace opportunities to shape programmatic initiatives and to drive these initiatives to completion. The successful candidate should have:

  • Strong writing skills (experience with report writing highly preferred);
  • Strong people skills and be comfortable making public presentations;
  • Experience in program management, with ability to juggle multiple tasks while providing great attention to detail;
  • Experience with managing budgets, maintaining program expenditures, using Stanford systems.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, flyers, brochures, social media, and/or websites.
  • Conduct presentations for external audiences, and/or engage key stakeholders individually or in group settings, in order to promote outreach activities.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Manage budgets, track expenditures, and create complex reports and spreadsheets which may utilize specialized software and university systems.
  • Prepare complex grant proposals and fellowship applications, including budget preparation and referencing, communications and timely processing of all documents with various funding agencies and University offices. Assist with preparation of annual progress reports for sponsors/donors.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.

    * - Other duties may also be assigned


    Education & Experience:

    High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor's degree with three years of program management experience and demonstrated writing ability highly preferred.

    Knowledge, Skills and Abilities:
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions. Advanced computer skills and demonstrated experience with office software and email applications. Certifications and Licenses: None PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Administration

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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