Job Number: 76450
The Department of Medicine, Division of Hematology is seeking a motivated service oriented individual to serve as the Fellowship Coordinator (Residency/Fellowship Program Coordinator 1) to work with a counterpart in the Division of Oncology for the dual Hematology/Oncology Fellowship Training Program. The coordinator will work under minimal supervision to provide administrative and operational support to the residency/clinical fellowship program(s) as well as provide general administrative support to faculty. Identify and resolve issues of limited scope within own work area using guidelines and standards. Duties include:
- Review and evaluate applications for completeness; compile recruitment information, distribute applications, notify applicants of decisions for interview.
- Compile reports using knowledge of residency software. Enter rank order list, maintain residency matching, resident wish list.
- Maintain confidential resident/fellowship files and monitor records of resident/fellow attendance for all required educational activities, including conferences and other didactic experiences.
- Track work hours, resident activities and schedules; Maintain, update and distribute resident rotation, vacation and leave schedules in electronic systems. Verify trainees' status and activities as needed.
- Monitor and document the residency/clinical fellowship evaluation process.
- Communicate regularly with residents/fellows and faculty regarding the daily activities, such as conference and grand rounds announcements.
- Provides administrative support to Program Director including scheduling of student meetings, preparations of agenda, recording and maintain meeting minutes, and development of reports.
- Assist with planning departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
- Order office supplies, complete reimbursements and performs other duties as assigned.
- Review invoices for accuracy, and initiate purchase requisitions.
- Provide general office support to Division faculty at the Cancer Center.
- Knowledge of or ability to quickly learn GFS, MedHub, ERAS, and other computer programs related to fellowship administration
- Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.
- Two year college degree and one year of relevant experience, or combination of education and relevant experience.
- Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
- Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
- Solid oral and written communication skills. Ability to work with all levels of faculty and staff, and handle diverse workload.
- Must have excellent customer service skills and ability to adapt to changing work environment.
- Proficient with Excel, Word and other applications required.
- Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
WORK STANDARDS (from JDL)
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.