Associate Director, Research Administration
Stanford University is seeking an Associate Director of Research Administration to provide management and coordination of administrative and operations-related functions for the Department of Pediatrics. The Associate Director will manage a team of staff to achieve the research and teaching mission, goals and objectives of the unit. S/he will partner with and/or influence faculty leadership on departmental affairs and work in close collaboration with the administrative Directors in Pediatrics. The Department is a dynamic, stimulating place to work and because we are focused on improved excellence, our staff have particularly challenging and rewarding roles.
Duties include: Direct staff and provide leadership to achieve goals and vision of the organization and the day-to-day operations. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Develop business plans and infrastructure to support research and teaching. Provide analysis and review of multi-year plans, including providing alternative methods for achieving goals when necessary. Influence faculty leadership on specific recommendations for current operation and for future development of the organization and lead process improvement. Includes data reporting and analysis to develop recommendations for staffing and program management.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
Oversee and/or manage the finances across all sources for the annual budget cycle, including developing, monitoring, analyzing forecasting and reporting.
Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
Represent the unit's business and academic operations within the organization. May represent the organization to external constituencies.
* - Other duties may also be assigned
Expert knowledge of policies related to research administration (Uniform Guidance, sponsor policies and practices)
Strong understanding of Stanford systems: Stanford Electronic Research Administration (SeRA), Oracle financials, Commitment Management System, iLab, Business Intelligence reporting module, PeopleSoft
Demonstrated ability to implement policy and maintain compliance with regard to research administration and research finance
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and five years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated leadership and supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills.
Strong financial expertise in accounting, budget planning and financial forecasting.
Strong expertise in grants and contract administration.
Strong negotiation and interpersonal skills.
Attention to detail and accuracy
Strong analytical and problem solving skills.
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Subject matter expertise for area(s) of responsibility.
Ability to multi-task and manage deadlines.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum Level 1 and 2 (must be completed to remain in position)
Certified Research Administrator desired
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Occasional evening and weekend hours.
Location: School of Medicine
To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.