University Controller

Bethany, Oklahoma
Commensurate with experience
Sep 26, 2017
Executive Administration Jobs
Other Executive Administration
Institution Type
Four-Year Institution

Reports to: Vice President for Business and Finance

This position serves as the lead contact and liaison with the University Auditor and the Audit Committee of the Board of Trustees and manages all audit processes across the campus. This position provides financial analysis and develops data to appropriately support university strategic planning and decision making processes.

Responsible for:

  • Recruit, hire, train, support, and supervise the staff team in the Accounting office;
  • Establishing and maintaining all accounting and business expense policies;
  • Ensuring compliance with all federal and state laws and regulations (including IRS, DOE, and DOL regulations and rules) and with best practices in Non-profit higher education accounting and financial statements by following FASB standards;
  • Preparation of financial reports for budget managers and campus leadership;
  • Preparation of annual financial audits;
  • Preparation of all required  tax returns;
  • Serve as the primary Budget manager by maintaining and implementing the annual budget as approved by the President and the BOT. Maintain systems such that appropriate budget permissions and signature authority are in place for expenditure approval for the entire campus.

Oversee the integrity of all accounting entries for the University, including:

  • The recording of all expenditures by the University for current operations and capital projects.
  • The recording of all revenues related to student charges, gifts, fund raisers, investment income and other.
  • The recording of activity related to bond funds and other debt.
  • Prepare year-end audit work papers for the University and serve as primary contact with auditing firm for consultation concerning preparation of the annual audit and various accounting procedures.
  • Prepare monthly budget projection reports.
  • Prepare and review other financial reports on regular basis.
  • Oversee the registration process, as it relates to the Financial Affairs offices.
  • Implement controls and processes to ensure that expenditures are duly authorized.
  • Implement controls and process to ensure that all funds received by the University are correctly classified and deposited in a timely manner.
  • Work with Information Technology offices to monitor the accounting implications of programming.

Accounts Receivable/Collections Responsibilities:

  • Recruit, hire, train, support, and supervise the staff in the Bursar’s office;
  • Facilitate the effective billing and collection of charges to student accounts. Serve as the main contact with third party vendor selected to manage payment plans (TMS);
  • Ultimate responsibility for the collection of accounts, both for current and non-current students.
  • Work directly with students that pose a financial risk to the University due to their inability, or unwillingness to clear their account
  • Oversee the out-of-school collection department to determine the most effective and fair handling of past due accounts.
  • Co-ordinate accounting of transfers between Accounts Receivable and the Financial Assistance offices.

Accounts Payable Responsibilities:

  • Monitor the accounts payable procedure to ensure the proper accounting and timely payment of expenditures.


  • 5-7 years of directly relevant work experience
  • Current CPA required
  • Experience working within a non-profit or institution of higher education preferred
  • Public accounting experience also preferred
  • MBA preferred

Equipment/Skills Required

  • A personal commitment to the Lordship of Jesus Christ and to the mission and core values of the Church of the Nazarene;
  • Ability to recruit, retain, lead and manage a strong team of professional staff members;
  • Ability to communicate effectively through written and verbal means. Demonstrated presentation skills desired;
  • Success in cultivating collaborative working relationships;
  • Demonstrated ability to manage multiple tasks and exercise sound judgment;
  • Strong analytical and organizational skills;
  • Ability to operate in a highly confidential manner and with minimal supervision;
  • Demonstrated commitment to the fundamental values of service to others, community, and diversity.
  • PC skills particularly Excel and Word. 

Working Conditions

  • Usual:  Office conditions; exempt from overtime provisions. 
  • Position is Security Sensitive.