Administrative Specialist

USA, Philadelphia, Pennsylvania
Sep 26, 2017
Temple University
Faculty Jobs
Professional Fields
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution
The Administrative Specialist in the College of Science & Technology's Institute of Computational Science provides administrative support for the day-to-day operations of several research groups in the department. Under general supervision, completes administrative tasks, such as management of faculty calendars and contacts, screens incoming calls and correspondence and responds independently when possible. Prepares records, agendas, notices, minutes, and resolutions for meetings; composes and prepares confidential correspondence, reports, and other complex documents (i.e., grant proposal forms, RA appointment forms, Visa applications, etc.), arranges detailed travel plans and itineraries, compiles documents for travel-related meetings, prepares and reviews forms and specialized reports. Purchases supplies and equipment, keeps detailed records of all budget transactions, processes all reimbursements for faculty and staff. Performs other duties as assigned. Required Education and Experience:
At least two years of directly related experience. An equivalent combination of education and experience may be considered. Required Skills and Abilities:
*Proficiency with Microsoft Office Suite, particularly Excel.
*Ability to manage and prioritize several complex tasks simultaneously.
*Ability to learn new tasks and software, and work with minimal supervision.
*Ability to interpret, and carry out general instructions and procedures.
*Strong interpersonal skills and attention to detail.
*Excellent written and verbal communication skills.
*Excellent customer service skills, along with the ability to effectively interact with a diverse population of students, faculty and staff. Preferred:
*Experience in an academic research environment. Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact. To obtain additional information about Temple University please visit our website at Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.