University Registrar

University of South Florida
Tampa, Florida
Sep 26, 2017
Institution Type
Four-Year Institution

The University of South Florida (USF), established in 1956 and located in Tampa, is a high-impact, global research university dedicated to student success. The USF System includes three institutions:  USF Tampa (includes USF Health), USF St. Petersburg, and USF Sarasota-Manatee. The Commission on Colleges of the Southern Association of Colleges and Schools separately accredits the institutions. All institutions have distinct missions and their own detailed strategic plans. Serving over 50,000 students, the USF System has an annual budget of $1.6 billion and an annual economic impact of $4.4 billion. USF is ranked in the Top 30 nationally for research expenditures among public universities, according to the National Science Foundation. In 2016, the Florida Legislature designated USF as “Emerging Preeminent,” placing USF in an elite category among the state’s 12 public universities. USF is a member of the American Athletic Conference.

Reporting to the Associate Vice President for Enrollment Planning and Management, the University Registrar supports the instructional mission of the University and to a lesser extent, the missions of professional service and research by planning, coordinating, supplementing, and facilitating the activities of the faculty. The University Registrar is responsible for all facets of the operations of the Registrar's office including registration/enrollment, course management, class schedule, enrollment certification, grades, official transcripts/diploma, and academic records. In addition, the University Registrar works closely with the academic colleges to offer courses, maintain the curriculum, implement academic policy, set the academic calendar, oversee degree requirements, and implement the grading system on behalf of the faculty. All work is accomplished in accordance with institutional academic policies and practices as well as with rules of other external regulatory or accrediting agencies. The University Registrar maintains an accurate and complete academic record of courses offered, teaching assignments, classroom facilities, class enrollments, personal student demographic information, grades awarded for student academic performance, and degrees conferred, while ensuring the confidentiality of student records. Utilizing specialized skills to construct information systems that enable departments, University personnel, and students to conduct business in a decentralized electronic environment, the University Registrar oversees the University’s academic information infrastructures. The University Registrar establishes and implements short and long term department goals, policies, and operating procedures; monitors and evaluates program effectiveness; is responsible for a dynamic team of seven direct reports and 30 staff members overseeing all training, supervision, and evaluation of staff: and develops and administers an annual operating budget of $2.2 million. 

The successful candidate will hold a master’s degree with a minimum of four years of progressively responsible experience in a comprehensive registrar’s office or a closely related academic services area, or a bachelor’s degree in an appropriate area of specialization and six years directly related professional work experience. Additional preferred requirements include a doctoral degree, State University System (Florida) experience with student and administrative systems; solid supervisory skills; experience managing computerized enrollments; and working knowledge of automated systems (Banner) and creative uses of technology. The ideal candidate will possess strong analytical, interpersonal, written, and oral communication skills; demonstrated leadership skills; the ability to develop efficient processes with emphasis on customer service; and exemplary judgment and discretion.

Review of applications will begin October 17, 2017 and will continue until the position is filled. A resume with an accompanying cover letter may be submitted via the Spelman Johnson website at Nominations for this position may be emailed to Heather J. Larabee at Applicants needing reasonable accommodation to participate in the application process should contact Spelman Johnson at 413-529-2895.

Spelman Johnson

University of South Florida – University Registrar

Heather Larabee – Search Associate

Visit the University of South Florida website at

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace. Under Florida law, employment applications, resumes and additional applicant documentation are subject to public record.