Director, SOM Financial Planning & Analysis
The Director, Financial Planning and Analysis at the School of Medicine reports to the Assistant Dean for Administration in a management position with primary responsibilities to: 1) develop, automate and continually monitor School of Medicine (SOM) budget,2) process all financial transactions including payments, purchase orders, grants, invoices and contracts, 3) prepare and/or review financial reports to university, hospital and board oversight committees and provide ongoing financial/ budget analysis to identify discrepancies, develop financial projections and long-term financial plan and 4) provide financial oversight of scholarships/loans. The Director will serve as the liaison with University Finance (including Contracts, Budget, Accounts Payable and Purchasing), Human Resources and Legal Affairs offices.
Responsibilities include, but are not limited to:
- Creating and maintaining a meticulous and electronic tracking system for all SOM financial transactions (including pending items, items in progress and completed items) and ensuring that all purchased/ reimbursed items, grants, gifts, endowments and scholarships are properly recorded, tracked, and reported and that appropriate budget codes are used to provide real-time accounting, analysis and detailed, timely reporting.
- Developing and maintaining an IT technology budget for the SOM reviewing and incorporating all lease agreements for AV/IT needs to be identified by the Information Services Office at the SOM in collaboration with each Department Head and Assistant Dean for Administration.
- Overseeing the timely submission, tracking and monitoring of all purchase orders in collaboration with the University’s Purchasing Department and with adherence to guidelines and established procedures for requisitioning, purchasing, reviewing and payment of goods and services.
- Timely, accurately and clearly communicating monthly and annual financial statements; collating financial reporting materials for all segments, and overseeing all financial, project/program and grants accounting.
- Liaising with Hofstra’s Office of Research and Sponsored Programs and Northwell’s Grant Management Office to review, evaluate, and report on all contracts and purchase orders related to awarded grants and manage grant budgets with investigators with strict adherence to both institutional and sponsor guidelines, policies, and procedures
- Overseeing all orders/ purchasing, payments, and financial processing including working with the Assistant Budget Director and Accounts Payable department to ensure check requests are carried out in a manner that verifies budget sufficiency and proper charge coding.
- Proactively and consistently analyzing expenditures and budget variances and initiating corrective action as needed.
- Developing and proactively managing revisions of the SOM budget and annual/multi-year projections of expenditures and budget balances in coordination with the Assistant Dean for Administration and the Assistant Budget Director in collaboration with each Department Director, the University and the Health System.
- Create, implement and manage a robust contracts management and financial management/ tracking and reporting system; ensure that the contract invoicing/billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Initiating and tracking inter-institutional fund and budget transfers under the direction of the Assistant Dean for Administration and in collaboration with University Finance.
- Working closely with the Director for Development and Alumni Relations to manage relationships and develop a cohesive strategy and tracking system to maintain the SOM donor wall and gifts received.
- Working closely with the Director, Student Finance and Student Finance office to strategize, develop and automate internal processes including the annual cost of attendance, scholarship awarding methodology, financial aid packaging process and secondary financial aid application.
- Creating PowerPoint presentations summarizing results of analyses and presenting the results to senior management, as requested.
- Compiling data analyses for relevant AAMC/LCME and/or other accrediting/ regulatory entities and routine as well as ad hoc electronic financial reports, as needed.
- Effectively communicating and presenting critical financial matters to the Assistant Dean for Administration.
- Updating and implementing all necessary internal SOM business guidelines, policies and accounting practices in collaboration with University Finance; improve the SOM’s overall internal guideline, policy and procedure manual and office website.
- Working closely and transparently with all external partners including third-party vendors and consultants.
- Performing other general office duties as needed or required, including special projects as approved by the Assistant Dean for Administration.
- The successful candidate will possess a Master's degree in accounting, finance or related field with at least five years of experience in accounting and/or budgeting with supervisory experience required. Strong mathematical, accounting and mathematical skills required. CPA or other relevant qualification is a plus with preference given to those with work experience in higher education.
- Demonstrated proficiency in the use of business computer software (i.e., Microsoft Office – Word, Excel, and Access) at an advanced level required.
- Knowledge of automated financial system (preferably Banner) and the ability to create a meticulous and sophisticated tracking system for all financial transactions required.
- Capacity to approach new challenges with thoughtfulness, creativity and flexibility are required. Broad knowledge of financial, business and accounting principles and their application to budget and accounting problems required.
- Ability to exercise mature, strategic independent judgment to maintain accuracy, efficiency and help drive sound decision-making while demonstrating exceptional collaborative skills required.
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.
- Strong organizational skills with the ability to multi-task and meet deadlines and effectively manage high volumes of paperwork, data and information is required.
- Excellent communication (oral and written) and relationship building skills with a solid knowledge of financial analysis and forecasting and an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders required.
- Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds is required.
- A proven track record in grants management preferred.
- Personal qualities of integrity, professionalism, credibility, reliability and dedication to the mission of the SOM, University and Health System.
For consideration, please send a cover memo and resume to: SOMrecruit@hofstra.edu
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.