Accounting Manager

Sep 21, 2017
Institution Type
Four-Year Institution

Another Source's client, Fresno State, is recruiting an Accounting Manager to join their Accounting Services team. Here's a little about California State University, Fresno and the position they are recruiting for:

Fresno State's 388-acre main campus and its 1,011-acre University Farm are located at the northeast edge of Fresno, California, at the foot of the majestic Sierra Nevada mountain range. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world, and Fresno is the fifth largest city in California. The university is within an hour's drive of many mountain and lake resorts and within a three- or four-hour drive of both Los Angeles and San Francisco.

Fresno State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. The CSU offers a premium benefit package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Position Overview:
Under the general supervision of the University Controller, the incumbent is the supervising Administrator for Accounts Payable (AP) and Accounts Receivable (AR) and is responsible for documenting employee performance, preparing employee performance evaluations and presenting them to the employee. The incumbent will also have a key role in the University's general ledger monthly, quarterly and annual closings, as well as the quarterly and annual financial reporting. The incumbent must be able to resolve AP and AR problems, which may include working with Technology Services, the California State University Common Financial System Department, vendors, and other departments' staff. The incumbent is responsible for overseeing AP and AR's part in system upgrades and implementations. The incumbent is responsible for the maintenance, development, and implementation of AP and AR's business processes, the related documentation and ensuring compliance with procedures. The incumbent must have a comprehensive understanding of internal controls and ensure adherence and the adequacies of the AP and AR internal controls.

Major Duties of the Job Include:
  • Communicate and coordinate assigned work with internal and external parties
  • Prepare and present training to staff and end-users
  • Prepare clear, concise, referenced work papers fully supporting your assigned work
  • Prepare and maintain clear, concise, business process guides that explain how to perform the work you are assigned, oversee and train staff to do the same
  • Prepare journal entries and referenced supporting work papers
  • Verify delegation of authority before processing transactions
  • Verify the chart field string is correct and appropriate before processing transactions
  • Be knowledgeable of, and able to read, understand, apply and explain to others regulations, policies and procedures and adhere to regulations, accounting practices, policies and procedures required by Fresno State, California State University, and State and Federal agencies. Keep current on changing and new requirements
  • Assist the Controller with updating the University polices related to Accounting Services
  • Immediately report to the Controller noncompliance with the University and/or California State University policies and procedures and Federal and/or State regulations
  • Review and approve work of staff
  • Assist staff with projects as directed
  • Respond to information requests from the office of Vice President of Administration
  • Coordinate and participate in system implementations, upgrades, and patches by performing and documenting system testing
  • Provide backup support during staff absences, periods of increased workload, and perform other duties as assigned
Accounts Payable:
  • Resolve and assist the AP and AR Technicians with technical and processing problems, which may include contacting other departments and campuses, the Chancellor's Office, government agencies, and testing in a non-production instance
  • Manage, organize, and coordinate the related workflow within and outside of AP and AR to ensure efficient and timely processing of transactions
  • Ensure AP and AR staff are trained and cross trained; and ensure staff are in compliance with accounting procedures and policies
  • Review and approve documents and staff work for completeness, accuracy and compliance with policies and procedures and generally accepted accounting standards
  • Review and approve hospitality expenditures for completeness, accuracy and compliance with policies and procedures
  • Understand and be able to perform the AP and AR duties that staff perform
  • Read, understand, apply, train and explain to others regulations and policies and procedures related to AP and AR
  • Responsible for required AP and AR reporting to the State, Federal, California State University and other agencies
  • Create and maintain clear, comprehensive Business Process Guides for AP and AR job duties
  • Maintain a list of staff and their assigned duties and the staff that will provide backup for their duties
  • Make recommendations to the Controller for new or revised business processes; implement and document approved recommendations
  • Manage AP and AR record retention process and ensure adherence to the record retention policy
  • Document employee performance for direct reports
  • Prepare and present employee performance evaluations for direct report
  • Initiate, coordinate and prepare the required documents to recruitment direct report vacancies
  • Approve staff requests for time off; review and approve staff time and absences entered in the absence management system
  • Perform an annual security review for access to the AP and AR systems to ensure segregation of duties are adequate and internal controls are adequate
  • Coordinate testing and implementation of upgrades and conversions related to the AP and AR system
Accounting Services General Ledger Close and Financial Reporting:
  • Prepare complex General Ledger reconciliations to subsystems and external balances supported by referenced work papers and resolve reconciling items by end of following month
  • Ensure month end reports/queries are run and verify that subsystem and general ledger transactions have been processed before closing period
  • Run reports, queries and review for abnormal balances, accuracy, completeness and appropriateness. Investigate and resolve findings and report results
  • Update and prepare lead sheets and other schedules that are supported by referenced work papers
  • Review allocations, system and manual journal entries for accuracy, completeness, appropriateness and recommend adjustments and/or updates
  • Perform other close and financial reporting duties as assigned
Accounting Services General Ledger Year-end Close and Annual Financial Reporting:
  • Participate in year-end closing meetings and coordinate and/or perform assigned tasks to ensure the timely completion of year-end processing and reporting
  • Prepare assigned account analysis, reports, entries and confirm assigned year-end processes have been successfully completed
  • Prepare assigned Prepared by Client (PBC) items, fluctuation analysis, GAAP entries, and auditor sample selections
  • Perform other general ledger year-end and annual financial reporting duties as assigned
Education, Knowledge and Abilities:
  • Extensive knowledge of Generally Accepted Accounting Principles (GAAP); Knowledge of governmental accounting and internal control methods and related laws, rules, and regulations (GASB).
  • Comprehensive knowledge of closing processes
  • Comprehensive knowledge of daily accounting operations
  • Comprehensive knowledge of integrated financial systems; including entering transactions, analysis, querying, and reporting
  • Comprehensive understanding of internal control methods.
  • Prepare clear, accurate, and complex financial statements and reports
  • Communicate effectively with others inside and outside the unit, including conveying complex and technical professional accounting information to non-Accountants.
  • Analyze and interpret accounting, financial and statistical data and draw sound conclusions
  • Understand and apply applicable rules, regulations, policies, and principles
  • Make sound decisions and recommendations regarding accounting activities
Education and Experience:
  • Bachelor's degree in Business Administration with a major/concentration in accounting
  • Five years of professional level accounting experience.
  • Experience supervising, documenting performance and preparing performance evaluations
Preferred Skills:
  • CPA License
  • Governmental accounting experience
  • Experience preparing electronic work papers
  • Experience working with external and internal auditors
  • Experience using PeopleSoft Finance or other computerized accounting systems
  • California State University, other higher education or other government experience
  • Proficient at using advance Microsoft Excel and Microsoft Word features
  • Demonstrated history of providing excellent Customer Service
  • Experience with collections, collection agencies and Franchise Tax Board Intercept Program
  • Experience with international and domestic wires, and electronic funds transfer
  • Experience with Concur travel, Hyland OnBase, electronic workflow, and document imaging
To apply, visit:

The CSU system is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.


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