Associate Director, Procurement

Waltham, MA
Sep 21, 2017
Institution Type
Four-Year Institution
Bentley University

Purchasing, Admin & Campus Services

Employment Type

Summary of the Position

The Associate Director of Procurement is responsible for performing administrative functions related to leading, planning, organizing and managing the day-to-day procurement function and systems for the university.

This position leads the university in complex competitive solicitations and negotiations, strategic sourcing, vendor relationship development; project management; budget and program development and continuous monitoring of supplier performance. The Associate Director is the university liaison to consortia and group purchasing organizations.

Internally, the Associate Director of Procurement supports constituents by assessing needs, determining capital and operational budget estimates, managing bid processes, providing training and implementing campus procurement policy.

The Associate Director monitors changing business trends and potential impacts to the university. The Associate Director will be a key player in the implementation of Workday and e-procurement solutions.

Essential Functions

1. Plans and oversees the university's procurement activity and systems. Conducts needs assessments, analyzes spend, facilitates complex business transactions for supplies, equipment, supplemental and construction services, technology equipment and licensed service agreements. Manages major one-time and repetitive bid processes. Develops RFP; specifying, sourcing, bidding, analyzing and negotiating contracts. Ensures compliance of contract terms and conditions. Acts as key liaison to consortia. Identifies and implements strategic group purchasing agreements. (70%) 2. Project management, program development and implementation. (20%) 3. Contract management. (10%)

Minimum Qualifications (Education and Experience Requirements)

• Bachelor's degree in a business-related discipline or related field.
• A minimum of 5-7 years of progressively increasing procurement, and staff management and development experience in higher education, business or industry.
• A valid, unrestricted US driver's license, with an insurable driving history as determined by Bentley's insurance carrier.
• Extensive experience in needs assessment, preparing specifications, developing RFP/RFI documents, strategic sourcing, managing complex bid processes, creating comprehensive analysis, negotiating details, recommending appropriate alternatives, maintaining knowledge of new products and services.
• Strong contract development and negotiation experience.
• Ability to develop and implement effective sourcing strategies.
• Ability to develop strong business relationships with stakeholders and suppliers.
• Experience in vendor management of key suppliers and leading periodic reviews.
• Ability to present solutions and influence University constituents at all levels.
• Experience in determining total cost and developing strategic reporting.
• Strong interpersonal, listening and communications skills. Proven ability to communicate effectively in a professional manner both written and verbally.
• Experience in working with diverse groups.
• Strong computer literacy required.
• Experience creating databases and preparing comprehensive statistical and financial reporting. Working knowledge of e-procurement systems, Workday or other ERP systems.
• Proven leadership, organizational, administrative and problem solving skills.
• Ability to organize time while prioritizing various responsibilities. Experience in managing multiple priorities, major projects and complex purchasing transactions.
• Demonstrated ability to analyze and dissect information in a clear, concise, and expedient manner within a fast paced, changing work environment.

Preferred Qualifications

• Master's Degree in a business-related discipline or related field preferred.
• C.P.M./CPSM certification preferred.
• Procurement experience relating to construction and facilities management, administrative and campus services, and/or information technology.
• Demonstrated ability to strategically identify and engage contracts offered by consortia or group buying organizations.
• Comprehension of e-procurement tools and the ability to incorporate them into sourcing strategies and contract terms.

Physical Demands

Frequent on-campus and occasional off-campus business meetings, conferences and vendor site visits are required as is a vehicle to conduct these business affairs. Physical effort is limited as the office-related activities are sedentary in nature. An extensive amount of time will be spent utilizing a computer which must be approached with proper ergonomics in mind.

Special Instructions to Applicants

Bentley University requires reference checks and may conduct other pre-employment screening.

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter

Bentley University is an Equal Opportunity Employer, building strength through diversity.


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