Project Coordinator

Employer
UNT Dallas
Location
Dallas, TX
Posted
Sep 21, 2017
Institution Type
Four-Year Institution


Requisition Number STA - 201000000539
Job Title Project Coordinator
Job Description
The University of North Texas at Dallas invites applications for the position of Project Coordinator.

The University - the first four-year public institution of higher education in the city - seeks an individual who will help shape the character of a 21st century, teaching-focused university. Candidates should be able to express enthusiastic support for the mission of the university to transform the lives of students, families and communities by providing high-quality, student-focused education in preparation for tomorrow's careers, and its vision to create the place of choice where students are inspired to learn, faculty are inspired to teach and the community is inspired to support. For more information about the university, go to: http://untdallas.edu/

The UNT Dallas College of Law Invites applications for the positon of Project Coordinator. The Office of Career and Professional Development Project Coordinator is the first point of contact for all UNT Dallas College of Law students, visitors and guests who visit the Office of Career and Professional Development. The Office of Career and Professional Development Project Coordinator serves as the primary administrative support for the Office of Career and Professional Development and provides clerical support for the Assistant Dean for Office of Career and Professional Development. This position is also responsible for providing department clerical and administrative support. In order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for administrative support that includes completing travel vouchers, typing various types of correspondence, data computation, reporting, and complex calendaring/scheduling.

Responsibilities of the position include, but are not limited to:
  • Coordinates, executes and manages student programming.
  • Assist the Assistant Dean for Career and Professional Development with planning student programming.
  • Coordinate interviewing programs.
  • Manages, updates, and creates Symplicity records.
  • Symplicity job board.
  • Designs, drafts and creates student communication.
  • Creates and publishes topical departmental webinars.
  • Maintains complex calendars and schedules appointments.
  • Maintains a positive demeanor when interacting with students, external stakeholders and others.
  • Manages travel arrangements and travel vouchers for the Assistant Dean of Career and Professional Development and the Assistant Director of the Office of Career and Professional Development and others.
  • Manages purchasing and payment for the department.
  • Assists the Assistant Dean Career Services with preparing reports, and responses to official inquiries from internal and external constituencies.
  • Assists in the development, implementation, data collecting and sorting of NALP and ABA employment evaluations.
  • Reviews and proofs written internal and external communication for accuracy.
  • Answers, directs, and relays telephone, fax and email messages to the appropriate persons.
  • Will cross-train in any/all administrative department's master software and operating systems.
  • Creates and maintains department filing system.
  • Creates and maintains departmental databases.
  • Monitors and maintains adequate levels of office supplies and administrative materials.
  • Assists with the planning and execution of College of Law special events.
  • Organizes meetings and assists with special event logistics including assignment; announcement; including handout preparation and distribution; catering and logistical arrangements; taking transcribing minutes.
  • Reviews communications of various types and refers to appropriate department or staff tor disposition.
  • Must be able to work scheduled office hours normally between 8:00 am to 5:00 pm, Monday through Friday or as otherwise required.
  • Perform related duties as required.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree and two years of office administration experience or any equivalent combination of experience, education, and training which provides the following knowledge, skills, and abilities.
  • Knowledge of (or ability to rapidly assimilate and retain) University operating procedures, organization and policies.
  • Knowledge of business principles, practices and techniques.
  • Knowledge of electronic information systems and accounting systems.
  • Ability to establish and maintain professional working relationships with a variety of internal and external contacts.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to keep complex records; assemble and organize data of complex nature, and prepare and submit reports in acceptable formats.
  • Strong ability to communicate effectively orally and writing.
  • Ability to act with considerable initiative.
  • Excellent written and oral communication skills.
  • Knowledge or safe working procedures and security measures related to work performed and work supervised.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

Three years of progressively responsible office administration experience.
  • Considerable knowledge of University policies and procedures related to functional area (or ability to rapidly assimilate).
  • Experience using Symplicity Career Services Management System.
  • Experience using PeopleSoft query and reporting.
  • Knowledge of Texas rules and regulations related to functional area (or ability to rapidly assimilate).
  • Strong problem solving skills.
  • Ability to communicate effectively with diverse populations verbally and in writing.
  • Ability to develop and maintain effective working relationships.
  • Ability to work independently.
  • Knowledge of safety and security.

Physical requirements necessary to perform essential job functions
Work is primarily sedentary. Sits comfortably to do the work; however, there may be some walking, standing, bending, or lifting items weighing up to 15 pounds.

Driving University Vehicle? No
Work Schedule

As Required to meet academic schedule.


Substitution of Experience/Education Yes
Start Date
Ending Date (if temporary)
Special Instructions to Applicants
Applicants must submit a resume with their online application.


Posting Specific Questions

Required fields are indicated with an asterisk (*).
  1. * How did you hear about this employment opportunity?
    • Texas Workforce Commission
    • HigherEd Jobs
    • Inside Higher Ed
    • Linked In
    • Indeed
    • Professional Diversity Network
    • Company Website
    • Job Fair
    • Current Employee
    • Other (Specify Below)
  2. Please specify source from above
    (Open Ended Question)
  3. * What is your highest level of completed education?
    • High School/GED
    • Associate's Degree
    • Bachelor's Degree
    • Master's Degree
    • Ph D
  4. * How many years of experience do you have in office administration?
    • 1-3
    • 3-5
    • 5-7
    • 7+
    • Less than 1



Applicant Documents
Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. References
  3. Veteran Preference (DD-214)

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