Operations Specialist

Sep 20, 2017
Institution Type
Four-Year Institution

Stanford University

Operations Specialist

Job Number:

The Laboratory for Cell & Gene Medicine at Stanford University is seeking an Operations Specialist to provide routine operational and administrative support within our clinical manufacturing facility. The recently built cGMP (current Good Manufacturing Practice) facility is developing innovative cell and gene-based therapies for the treatment of disease and the promotion of health in pediatric and adult patients. The Laboratory for Cell and Gene Medicine (LCGM) is a ~10k ft2 multi-product biologics manufacturing facility and that provides regulatory, quality systems, process development and manufacturing support to the School of Medicine, Lucile Packard Children's Hospital (LPCH) and Stanford Health Care (SHC) in developing cell and gene therapies for Phase I/II clinical trials.

Duties include:

  • Provide operations support for materials, equipment, and vendor services management
  • Perform materials management tasks such as receiving, inventory management, stocking and kitting clinical materials for manufacturing
  • Submit, track and monitor work orders related to operations management; place orders, monitor and track lab related purchases such as laboratory gases, liquid nitrogen orders based on operations schedules and manufacturing requirements
  • Track facility and/or operations related equipment and vendor contracts and service maintenance and repairs as needed and liaise with equipment vendors on routine maintenance
  • Provide redundancy among operations team
  • Draft Standard Operating Procedures (SOPs) related to operations tasks
  • Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries; ensure adherence to sign-in policy and procedures
  • Schedule and arrange meetings and assist with routine conferences or symposia including scheduling rooms, managing equipment, ordering meals and assembling materials.
  • Collaborate with functional teams including Quality Systems, Operations, Regulatory Affairs, Process Development and Manufacturing and Business & Administration to maintain organizational systems, policies and standard operating procedures including creating and maintaining files and filing systems (both physical and electronic).
  • Setup office spaces and/or support coordination of basic office moves.

    * - Other duties may also be assigned

    Bachelor's degree in life sciences related field preferred.

    High school diploma or equivalent.


  • Basic computer skills and demonstrated experience with office software and email applications.
  • Ability to follow through and complete assigned tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.




  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    Frequently walking/traveling throughout the facility for operations-related tasks. Interacting with functional teams across the facility with a great deal of work in materials management and inventory storage and stock room. Hands-on tasks including materials receiving and shipping; unpacking materials, stocking inventory shelves, kitting materials for cellular therapy manufacturing (according to Standard Operating Procedures and following discrete policy and direction).

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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