Budget Administrative Coordinator

Northeastern University

Budget Administrative Coordinator

Requisition Number: STFR004042

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Budget/Administrative Coordinator in the School of Pharmacy plays a key role in coordinating and overseeing all budget and hiring activities within the Department of Pharmacy and Health Systems Sciences (DPHSS), and assists with a variety of administrative tasks. This position serves as a critical liaison to key offices, most importantly to the Office of the Dean in the School of Pharmacy, the Office of the Dean in Bouve College of Health Sciences, Bouve College Research Office, Human Resources, and general operational offices. This person must be able to communicate professionally and effectively at all levels, and must possess problem-solving and critical thinking skills, and the ability to make independent judgments. Budget responsibilities include working closely with the department chair on matters of cost assessment, budget projections, cash flows, and the resolution of potential difficulties. S/he will also work closely with the Director of Operations, on topics that affect the broader school budgets, and on matters where budget touches the overall operation and staff/programmatic functions of the school. S/he has oversight of budget operations and all purchasing recommendations for the DPHSS department and is responsible for producing various budget reports and related analysis. S/he will support processing paperwork related to the proper management of the various budgets (to include some grants) and reconciliations of purchases at the end of the month against budget reports. The Budget/Administrative Coordinator is also the designated human resources mini-key contact and the I-9, E-Verify processor for the DPHSS, and the primary point-of-contact for all hiring processes in the department. This position processes and facilitates a wide variety of hiring, onboarding, and off-boarding tasks for full-time, part-time, temporary, and contract employment for the department. S/he also works as part of a team to accomplish a variety of administrative tasks and projects as assigned by the department/school. The Budget/Administrative Coordinator must be able to balance conflicting priorities, working very closely with the Chair and the Director of Operations to ensure that department/school needs are met, and budget, human resources and other administrative goals are successfully achieved.


Bachelor’s degree, in Business Administration, Accounting or related field, with 1 - 3 years of administrative/budget management experience. Experience with budget review, monitoring and reporting required, and experience with human resources processes and topics strongly desired. Grants administration experience a plus. Individual must possess exceptional interpersonal and organizational skills, and must demonstrate a proven ability to effectively work with competing priorities and a diverse set of customers/clients, with a strong team-orientation and flexible approach to work. Exceptional customer service and communication skills, problem solving and critical thinking are required, as well as a proven ability to handle confidential information appropriately. Strong Microsoft Excel/general computer experience required. Experience in an academic environment a plus.

Additional Information:
The Bouvé College of Health Sciences at Northeastern University is one of nine colleges/schools at Northeastern University, and is a national model for education and research in the health, psychosocial and biomedical sciences. Comprised of three schools - Nursing, Pharmacy and Health Professions — over 2200 undergraduates and 1700 graduate students are enrolled in more than 30 degree-granting programs. Complementing our instructional programs, we house nine centers and institutes and the College successfully competes for NIH, NSF and foundation funding.

Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter-disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience. Northeastern University is home to 20,000 students and to the nation’s premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern’s international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation’s top research universities. Northeastern University is situated on the Avenue of the Arts in Boston’s historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Boston Children’s Hospital, Brigham & Women’s Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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