Program Coordinator, WLP

Sep 19, 2017
Institution Type
Four-Year Institution

Emerson College

Program Coordinator, WLP

The Program Coordinator for the Writing Literature, and Publishing department is responsible for creating, coordinating and maintaining an extensive and diverse schedule of WLP graduate and undergraduate course offerings throughout the entire academic year for full-time and part-time faculty.
This person will work closely with the Chair and Associate Chair as well as other departments within the College.
Job Responsibilities
Works with faculty to arrange times and availability for teaching assignments
Scheduling courses
Takes department meeting minutes and carrying out specific assignments for the Chair
Develops the WLP Alumni Database, and works to establish contacts, relationships and ongoing communication with WLP alumni and keeps them abreast of news and developments in the department, of faculty accomplishments and activities and informs them of current events
Helps to arrange meetings, and works on outreach initiatives with the Chair
Ensures that WLP course offerings accurately reflect the tripartite structure (literature, publishing, and writing) and missions of the department, as well as a balance across the three genres (poetry, fiction, and nonfiction)
Conducts various research assignments at the discretion of the Chair.
Supervises departmental student workers including scheduling and training
Performs administrative work in support of the WLP graduate programs (MFA, MA, Online MFA), including being a point of contact to students, prospective students, and faculty on matters related to course management and enrollment, program requirements, policies and procedures, and other administrative matters.

Campus Location: Boston Campus

Required Knowledge:

Preferred/Desirable Knowledge:

Required Prior Work Experience:

Diversity Statement:
Emerson College believes diversity enriches the educational experience by providing students with the opportunity to learn from individuals who may have different backgrounds, experiences, and perspectives. Engagement with diversity in the curriculum, in our co-curricular offerings, and all other aspects of the College enhances the personal and intellectual growth of all members of our campus community. Emerson is committed to strengthening communities, including our workplace, by fostering the development of the intercultural competencies necessary for meaningful citizenship in an increasingly complex, pluralistic society.

Open Date: 09/18/2017

Classification Title: Senior Support

Salary Grade: 14

Job Family: Support

Job Duties:
  • Coordinate course scheduling consulting with Chair, Associate Chair, Dean, and Academic Affairs Supervise development and of WLP Alumni Database that tracks alumni contact information and professional accomplishments. Administer Alumni Database and outreach programs, supervise and develop contact events for alums and oversee newsletters and other alumni communications Maintain faculty records, prepare academic workload reports and ensure that course descriptions reflect catalogue descriptions including revising undergraduate and graduate catalogue copy and WLP student handbooks. Facilitate undergraduate and graduate registration for fall and spring by compiling and circulating course descriptions, reviewing course information on registration website, and granting special permission overrides in Banner. Attend faculty meetings and other departmental committee (UCC and GCC) meetings to provide scheduling and curriculum perspective; Record minutes at meetings and distribute, collect, and collate committee meeting minutes and agendas to faculty. Survey faculty regarding course preferences, time schedules and mediation needs, such as audio/video and computer equipment; Prioritize and coordinate selections with the Chair. Conduct various research assignments on behalf of Chair, such as curriculum, external resources and competitive programs Contact and hire affiliated faculty, as directed by Chair and Associate Chair Working with Undergraduate Coordinator, review Degree Audit information with Undergraduate Students and answering questions about BA/BFA/WLP degree requirements Organizing department sponsored events (AWP Conference, Faculty/Alumni Reading Series, BBF, etc.) and help with the promotional material Manage Student Employment, including budget, hiring, job postings, and timesheet approvals for positions Track Curriculum History Track Student Enrollment information Assist with communications between Admissions (transmitting recommendations for admission and merit award recipients.) Assist with recommendations for Emerson Employment for students in the program Work with Outcomes Assessment Committee Chair to ensure assessment of student learning data is collected and used for program improvement. Share prospective student admissions responsibilities, implement advising decisions to current students from GPDs and Undergrad Coordinator Monitor the course load of current students. Organize the WLP side of Admissions/Grad Studies events: e.g., having student groups at orientation or alumni “guests” for admitted student events.

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