Manager of the Academic Fieldwork Office

Bangor, ME
Sep 18, 2017
Institution Type
Four-Year Institution
The primary responsibility of the Assistant to the Academic Fieldwork Coordinator is to receive and carry out direction of the Academic Fieldwork Coordinator in addressing the clinical requirements for OT students. Accordingly, this individual performs administrative, supervisory, and complex clerical work in a fast-paced, collaborative and demanding environment. The assistant must be able to perform non-routine and difficult tasks with indirect supervision, must understand student issues and concerns, and must maintain confidentiality of student and departmental information. This individual must be able to work respectfully and successfully with a variety of people and all University constituent groups (faculty, departmental staff, students, university community and the public). This job requires attention to detail, flexibility, strong organizational skills, the ability to work under deadlines and be a self-starter. The assistant to fieldwork will also be responsible for assisting in occupational therapy instructional labs, student practicals, and other duties assigned.

Essential functions include the following. Other duties may be assigned.
Fieldwork Duties
1. Reach out to clinical sites as assigned by the AFWC to inquire about student opportunities for clinical site development.
2. Monitor fieldwork education timelines (contracts, site placement packets, confirmation letters, reservation forms and others as directed), providing reminders to the Academic Fieldwork Coordinator, Fieldwork Site Coordinator, and students.
3. Assist in compiling clinical education policies and procedures.
4. Assist in conducting, collecting and recording program outcomes assessment data.
5. Assist in maintaining student documents related to student progress, communication, and performance during fieldwork in alignment with as ACOTE accreditation standards.
6. Manage fieldwork education database by updating fieldwork sites, clinical instructors, contact information, fieldwork contracts, student-fieldwork placements, other forms as needed.
7. Assist in compiling and maintaining accreditation materials specific to fieldwork.

Instructional/Clinical Duties
1. Assist in labs and/or classes supporting faculty with the application of didactic material, as directed by the AFWC and or Chair.
2. Participate in student practicals as an instructor, assist in scheduling and organization.
3. Participate in the development of level I fieldwork sites, site visits, and other community outreach as directed by the AFWC.
General Duties
1. Answer departmental telephone, forward calls or take messages as appropriate.
2. Answer student requests for information about fieldwork education policy and procedures as needed.
3. Notify students of fieldwork deadlines, compliance with scheduled tasks such as completion of site required forms and additional immunizations.
4. Monitor online database to assure student compliance with health and safety requirements.
5. Serve as liaison with the clinical community and Husson University as directed by Academic Fieldwork Coordinator
6. Assist in maintaining records of enrolled students and school-related materials, as needed
7. Manage a variety of documents (letters, fieldwork education policies and procedures, clinical contracts, reports) using filing systems as needed.
8. Monitor and regularly update contract agreements to assure responsibilities for both Husson University and FW site are clearly documented.
Department Support
1. Process individual and bulk mail as per department needs.
2. Manage photocopying and printing as required.
3. Assist in coordinating special events for the School of Occupational Therapy as requested.
4. Order office, classroom supplies and printer paper for the department as needed.
5. Occasional weekend or evening participation may be required for University, College or School events.

Education: Associates or Bachelor's degree Occupational Therapy Assistant
Certified Occupational Therapy Assistants (COTA)

Experience: Minimum of three years of work experience, preferably in an academic or medical setting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel as well as talk and hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand and walk and may need to carry weight up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.