Senior Administrative Associate, SEAS Development

Location
Washington, D.C.
Posted
Sep 16, 2017
Institution Type
Four-Year Institution


I. JOB OVERVIEW

Job Description Summary:

The Division of Development and Alumni Relations (DAR) is responsible for leading the university's alumni and fundraising efforts.
DAR seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, and other friends. Our goal is to advance GW's mission of excellence in education, research, scholarship.

Development staff connects the passions of our alumni and supporters with the aspirations of our students and faculty to provide the resources that ensure GW continues to make history. Alumni Relations staff engages GW's more than 270,000 alumni located around the world and offers tools to connect and network, develops benefits and services, creates programs and events, provides opportunities to volunteer and give, and shares news and information. We are people-centric, collaborative, driven
by excellence, and empowered.

The George Washington University, Division of Development and Alumni Relations is seeking a Senior Administrative Associate, SEAS Development, that will aid us in fulfilling our mission. The successful candidate will join the School of Engineering and Applied Science Development Team to support the Assistant Vice President of Development (AVP).

The Senior Administrative Associate, SEAS Development serves as the primary liaison between the AVP and the SEAS Development team to both internal and external contacts. Reporting to the SEAS Assistant Vice President of Development this position works under the direction of the Director to: manage projects; conduct research; manage proposals and data entry; develop agendas and prepare materials for development meetings such as meetings with the president, SEAS Dean, corporate, foundation and alumni prospects, and faculty and staff in support of the Making History Capital Campaign.

Responsibilities include:

Providing assistance to the Assistant Vice President (AVP) and coordinating all administrative/logistical details needed for the organization of event, donor visits, donor-related meetings, and other interdepartmental meetings involving the cultivation or solicitation of principal/major gift donors. Scheduling the AVP's calendar; Collaborating closely with key administrative staff across the University to coordinate joint meetings with the school's dean, department chairs and faculty, and other officers within the division. Attending meetings on behalf of supervisor and reporting on proceedings.

Managing the AVP's task list, delegating appropriately, and coordinating with key individuals to execute and complete multiple ongoing strategic projects. Assist the AVP in regular portfolio management by conducting routine strategic reviews of next steps for prospects and donors and ensuring data integrity as it relates to the AVP's major gift portfolio. Ability to use discretion and independent judgment while keeping time management of the AVP. Maintaining responsibility for administrative duties to include: answering phones; preparing written correspondence to donors and drafting stewardship letters on behalf of the Dean and AVP of the School of Engineering and Applied Science. Composing and editing other correspondence such as publications, proposals, gift agreements, presentations and memos; and other promotional donor mailings as required by the AVP, designed to effect action or publicize departmental activities.

Arranging meetings, reserving conference rooms and event and meeting space, developing timelines and agenda items, negotiating work spaces, and compiling and formatting information into databases and spreadsheets.

Managing office expenses through budget tracking activities required to ensure that procurement functions are expedited, which includes- processing budget allocation and event invoices, documenting travel expenditures, tracking expense reports, facilitating reimbursements, ordering supplies and making travel arrangements in accordance with University policies. Resolves routine administrative issues with other departments. Acts on behalf of supervisor in non-policy matters as directed.

Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Bachelor's degree in a related field preferred.

Excellent written and verbal communication. Strong organizational skills.

Attention to detail(s) and ability to multi-task.

Excellent customer relations and interpersonal skills.

Previous experience in an executive support role desired.

Ability to work independently and as a team player.

Knowledge of Advance or a similar database, such as Raiser's Edge, Millennium or Sales Force.

Proficiency with Microsoft Office Suite, Google Drive, and other software applications.

Ability to work occasional evenings and weekends.


II. JOB DETAILS

Campus Location: Foggy Bottom College/School/Department: School of Engineering and Applied Sciences (SEAS) Family Administration Sub-Family Administrative / Operations Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: 8:30 am to 5:30 pm Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006673 Job Open Date: 09/15/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have a Bachelor's Degree?
    (Open Ended Question)
  2. * Describe your experience supporting senior level staff.
    (Open Ended Question)
  3. * Do you have experience working in Development?
    (Open Ended Question)



Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents




    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

      PI99433003