Human Resource Associate - Swanlund Shares Services (Champaign-Urbana Campus)

Champaign, IL
Sep 16, 2017
Institution Type
Four-Year Institution

Civil Service Classification Department % Time
(# of months)
Work Schedule Minimum
Human Resource Associate Swanlund Shared Services 100%
(12 months)
Monday - Friday
8:30 am - 5:00 pm


This position does not require the applicant to be present for an exam. However, you must submit an exam request form to be considered. The University will conduct a credential assessment. Your exam score will be based on the application materials submitted.

Position Description:
The University of Illinois' Swanlund Human Resource Shared Services Center seeks applicants for a Human Resource Associate position. This position will provide support for human resource and search activities for campus administrative units located in the Swanlund Administration Building and other campus units reporting to the Chancellor or Provost. The HR Associate will process Faculty, Academic Professional, Civil Service, Academic Hourly, Graduate, Student and Extra Help appointments, and will act as a subject matter expert on HR processes, including Visas, for outside units.

Minimum Qualifications:
1. Bachelor's degree in human resources administration, labor relations, business administration, or a field related to the position
2. Two years of work experience performing professional-level human resources duties
3. Additional education, training and/or work experience in the area of specialization inherent to the position may be required.

Preferred Knowledge:
Extensive knowledge of university and campus polices as they relate to hiring, I-9s, international work regulations, complex academic appointments, and other general employment activities to ensure that all related guidelines and procedures are administered appropriately and accurately.

To view more information about this classification:

Additional Information:
The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

Special Instructions:
An updated application and copies of college transcripts must be submitted by the time you submit the exam request, which will be no later than September 28, 2017, in addition to any other relevant documents, such as a resume, staff development course listing, etc. These documents can be electronically attached to your online application through the "Documents" link on Part 2 of the application. Be sure to select the appropriate document type for ease of retrieval. Documents may also be submitted in one of the following ways: hand deliver or mail to Staff Human Resources, 52 East Gregory Drive, Champaign, IL, 61820; or fax to 217-244-7304.

To Apply:
Applicants and employees must submit an online Civil Service Application and Exam Request form for Human Resource Associate - Swanlund Shared Services (you must submit both) at by clicking "Apply to Job" on Civil Service Jobs/Application above. If an application was previously submitted, an update is still required, in which case you should follow the instructions for returning applicants. A request to create a civil service application will be processed within two (2) business days (Monday - Friday). Your logon information will be e-mailed to you. When you receive your logon information, you can complete your online Civil Service employment application and exam request form.

Exam Scoring Information:
You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcripts, and/or staff development course listings, will be used in the calculation of the exam score. These documents should be uploaded prior to submitting your exam request.

For this Credential Assessment exam, please remember to include all relevant work experience typically including managing one or more major areas of the overall human resource program.

To view the status of all your exam requests, pending test dates, scores, and current register positions online, go to Log in and click on "Civil Service Activity."

All correspondence to applicants will be sent through e-mail. We suggest you add these e-mail addresses to your e-mail contacts: and

If you have any questions, call us during regular office hours (8:30 A.M. to 4:00 P.M., Monday through Friday) at 217-333-2137.

We appreciate your interest in University employment.

Campus' commitment to diversity and Affirmative Action/Equal Employment Opportunity Policy:
Illinois is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with a disability, or criminal conviction history. Illinois welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity. (

College Name or Administrative Unit: Swanlund
Category: Civil Service
Title: Human Resource Associate - Swanlund Shares Services (Champaign-Urbana Campus)
Open Date: 09/15/2017
Close Date: 09/28/2017
Organization Name: Swanlund HR Shared Services Center


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