Award Negotiator - Sponsored Programs Administration (A1700571)

Champaign, IL
Sep 16, 2017
Institution Type
Four-Year Institution

University of Illinois @ Urbana-Champaign

Sponsored Programs Administration (SPA) Pre-Award within the Office of the Vice Chancellor for Research

Award Negotiator

The Sponsored Programs Administration (SPA), Pre-Award,, at the University of Illinois Urbana-Champaign is seeking an Award Negotiator to perform highly specialized and complex contract reviews and negotiations for sponsored projects on behalf of the University's Board of Trustees to ensure reasonable terms and conditions.

  • Perform highly specialized and complex contract reviews and negotiations for sponsored projects on behalf of the University of Illinois' Board of Trustees to ensure reasonable terms and conditions.
  • Identify compliance concerns through review of the project statement of work and sponsor's proposed contractual terms and conditions and engage with faculty, academic units, departmental staff, and university compliance offices to ensure that proper approvals are in place in accordance with university, federal, state, institutional, or sponsor regulations.
  • Exercise authority in accepting terms and conditions, or alternatively determining the need for legal review or administrative approval.
  • Advise faculty, administrators, and sponsored programs staff on complex issues regarding regulatory compliance, intellectual property, publication rights, related University policies, and sponsor regulations.
  • Collaborate with various university administrative and compliance units (e.g., OVCR, IRB, IACUC, IBC, Division of Research Safety, Human Resources, Purchasing, General Counsel, Risk Management, and Office of Technology Management), academic units, faculty and staff, and federal, state, commercial, foreign, and non-profit sponsors, to ensure the sponsored activity and terms of the agreement adhere to policies, laws, and regulations.
  • Manage the completion of supporting documents and/or certifications to facilitate proposal process and/or execution of the contract (including, but not limited to, vendor information forms, audit certifications, intellectual property agreements, conflict of interest statements).
  • Manage the specifics of each negotiation documenting institutional approvals and award logistics and maintain the relevant institutional administrative management systems.
  • Maintain integrity of grants management database.
  • Participate in developing the training, communications, and tools to facilitate the ability of sponsored programs staff, university faculty, and research administrators to obtain external sponsorship, manage sponsored awards, and maintain institutional regulatory compliance.
  • When required, process both electronic media and/or hard copy proposal submissions through the procedures established and required by the Sponsored Programs Administration (SPA) Office.


Required Qualifications:
  • Bachelor's degree.
  • Four years of experience in a complex business, academic, or government environment.
  • Demonstrated ability to analyze and negotiate complex contracts
  • Well-developed organizational, analytical and problem-solving skills with the ability to complete multiple tasks, work effectively under deadline pressure and to successfully manage competing priorities with tact and efficiency.
  • Highly-developed customer service and communication skills and ability to work independently, but also as a member of an effective, integrated team.
  • Extensive knowledge of PC-based tools including Word (especially with tracking changes and other document review functions), Excel and database applications.
  • Ability to develop presentations and other tools to effectively communicate ideas and analyze situations.

Preferred Qualifications:
  • Experience in research administration, preferably in an institution of higher education.
  • A working knowledge of Federal Acquisition Regulations, Office of Management and Budget Guidance for Grants and Agreements (Part 200 Uniform Administration Requirements, Cost Principles, and Audit Requirements for Federal Awards), industry policies and procedures, federal and state laws/statutes and other regulations governing research for the conduct of sponsored programs and of the University of Illinois.

Proposed Start Date: as soon as possible after closing date.

Salary: Commensurate with qualifications and experience.

Appointment Status: Regular 100% Academic Professional appointment, 12/12 month service basis. Benefits eligible position.

Applications must be received by October 8, 2017. To apply, all candidates must submit an online profile through by the close of the posting period. Qualified candidates must upload: 1) a letter of which details qualifications noted above; 2) resume; and 3) the names and contact information for three professional references. All requested information must be submitted for your application to be considered. Incomplete applications will not be reviewed.

For further information, please contact Kate Day, OVCR Human Resources,

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent job offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: OVCR
Category: Academic Professional
Title: Award Negotiator - Sponsored Programs Administration (A1700571)
Open Date: 09/15/2017
Close Date: 10/08/2017
Organization Name: Sponsored Prgms Adm Pre-Award


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