Administrative Support AST II, Disability Resource Center

Gainesville FL
Sep 15, 2017
Administrative Jobs
Student Affairs, Career Services
Institution Type
Four-Year Institution
Classification Title:

Administrative Support Assistant II

Job Description:

The Administrative Support Assistant II will provide program, logistical, and administrative support for the Disability Resource Center (DRC) in the Division of Student Affairs (DSA).  They will provide direct administrative support for the Assistant Dean/Director and are responsible for managing office communications and maintaining records for the support and services to students with disabilities in accordance with the Americans with Disabilities Act (ADA) of 1990 and section 504 of the Vocational Rehabilitation Act of 1973.  This position will maintain internal data collection processes for annual reports and assessment; manage and/or assist with major program event planning and special events; maintain organization and tracking of office inventory; exercise budgetary responsibilities; and provide programmatic support for the office.


Essential Job Duties

- Provide administrative support for Assistant Dean/Director, Assistant Director of Testing and Note Services, Learning Specialists, and other staff members (including coordination of meetings, calendars, events, etc.).  Manage and/or assist with special events, selection processes, research projects, assessment, and other programs/activities (as needed).
- Manage the office of the DRC by providing logistical and programmatic support for staff members, faculty members, and students associated with the office.  Recruit student assistants and coordinate their schedules.  Monitor student assistants through ongoing evaluation and assessment.  Respond to correspondence from students, parents, faculty members, and staff members with general and specific questions relating to the DRC and the services provided by the office.  Work closely with the Assistant Dean/Director to maintain fiscal responsibilities of the DRC, including budgetary actions, approving time, and tracking expenses
- Supervise and assist in training up to fifty undergraduate student assistants to manage office operations, marketing, and communication efforts. 
- Serve on internal committees and programmatic efforts.
- Manage office communications, including newsletters and content for weekly web updates.  Update and maintain department databases and reports containing various lists, mailing lists, evaluation charts, etc.  Prepare, monitor, and complete mass mailings.
- Regularly attend staff meetings.  Work as part of the team to reach DRC’s goals.
- Perform other duties (as assigned).

Advertised Salary:

$30,000 to $33,000, commensurate with experience 

Minimum Requirements:

High school diploma or equivalent and four years of relevant experience

Preferred Qualifications:

- Bachelor’s degree
- Education in programming or events

- Significant program support experience
- Experience in supervising student assistants
- Experience with Microsoft Office and Access
- Programming or event experience
- Experience working with individuals with disabilities

- Familiarity with correspondence related tasks, such as mail merge and address labels
- Familiarity with University of Florida (UF) policies and procedures
- Familiarity with PeopleSoft
- Familiarity with ADA, Section 504 
- Ability to multi-task
- Ability to organize information
- Ability to assist in research/assessment activities
- Willingness to attend training and learn UF PeopleSoft applications
- Energetic, helpful, and welcoming personality
- Good judgment
- Professional demeanor and attitude

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and list of references. 

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No