Business Operations Manager

Sep 15, 2017
Institution Type
Four-Year Institution

Stanford University

Business Operations Manager

Job Number:


Perform moderately complex finance functions and/or activities related to budgeting and forecasting requiring specific knowledge, skills, and broad application of policies, precedents, and systems within context of internal policies and external regulations. Under the general direction of the director provide human resources program oversight, support, and/or management to include planning, implementation, auditing, and reporting to meet established deadlines. Act as the first point of contact for most human resources inquiries. Serve as a resource to staff and faculty on human resources policies, procedures, and practices.


Financial Analyst (50%)
  • Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes.
  • Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.
  • Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making.
  • Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports.
  • Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes.
  • Ensure works complies with complex internal policies and external regulations which may require interpretation.
  • Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others.
  • Serve as a first line resource to client groups on matters in work unit.
  • Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions.
  • May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed.

    Human Resource Responsibilities (50%)
  • Interpret human resources policies, and provide advice on human resources processes, procedures and issues related to contingent staff hiring. Resolve issues as appropriate and consult with and make recommendations to director to resolve more complex issues.
  • Facilitate the recruitment process by providing advice to hiring managers on job postings, advertising, interview questions, and reference checking. Conduct pre-screening, including sourcing and interviewing, to refer qualified applicants to hiring managers.
  • Design and manage onboarding and exit processes.
  • Manage HRIS data management activities, including PeopleSoft transactions. Monitor personnel action reporting to ensure data integrity and compliance, and research and resolve pay issues.
  • Develop and maintain a variety of reports and queries. Analyze and monitor data to recommend and implement process and practice improvements.
  • Explain applicable workers' compensation, disability, leave policies and procedures. Manage appropriate documentation and generate related correspondence. May update reports to track leaves and maintain HRIS records.
  • Act on behalf of director for human resources matters in his/her absence.
  • Manage the process for academic and staff appointments/reappointments and student/post-doctoral appointments. Advise on documentation requirements, including how to revise documentation to ensure all university and legal requirements are met.

    Education and Experience
    Bachelor's degree and two years of relevant experience or combination of education and relevant experience.

    Knowledge, Skills, and Abilities
  • Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel.
  • User knowledge and demonstrated experience of financial systems; internet and computer literacy.
  • Understanding and ability to apply basic accounting skills and concepts.
  • Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
  • Basic project management skills and ability to contribute as part of a project team.


  • Constantly sitting.
  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely reach/work above shoulder.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Routine extended working hours during peak cycles; travel to school/unit sites across university.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Job: Athletics

    Location: Athletics
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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