Administrative Assistant

Sep 15, 2017
Institution Type
Four-Year Institution

Northeastern University

Administrative Assistant

Requisition Number: STFR004010

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Administrative Assistant in the Center for Drug Discovery [CDD] will coordinate the administrative management of the Director's office and facilitate effective and efficient business operations within the Center for Drug Discovery Director's Office and the Administrative Office. Develop, implement, and manage the Center's annual multi-day international conference in “Chemistry and Pharmacology of Drug Abuse” event, while concurrently maintaining outcome data collection for funding reports and constructive implementation of operations activities. Work with the Director, Associate Director, Deputy Director, and Assistant Director of the CDD to facilitate operational success and implement/update strategic protocols, policies, and procedures. The coordinator will be responsible for all communication within the Director's office, including maintaining and updating the website (and any related social media accounts) and publicizing all CDD-related events and special programs. Manage Director's travel and travel reimbursements. Prepare regular event budget update reports for the Director. Maintain records, construct and aid in the preparation of, and edit all incoming/outgoing materials, data, reports, patents, CDA/NDA's, MTAs, etc.
This position will oversee new student, staff and faculty on-boarding; manage weekly payroll for student employees; liaise with appropriate NU departments to ensure receipt of complete visa documentation and information required for foreign national CDD members; recruit and participate at all NU-based student job fairs; supervise work-study students working within the CDD Director's and the Administrative offices; support the Assistant Director in all HR-related and budgetary matters related to HR actions.

POSITION FUNDING NOTICE: This position is ½ funded by an external funding grant source, with an originally scheduled project period of 5 years. The remaining ½ funding source for this position comes from internal NU sources.


Associate’s degree; Bachelor’s degree, preferred. At least 2-5 years of recent business or academic administrative experience (or a total of commensurate experience). Strong demonstrable interpersonal and communication skills, both written and verbal required, especially in working with students, staff, & faculty. Must demonstrate the ability to set goals, take initiative, follow through and organize effectively. Must be able to work in a highly dynamic environment and adjust to changing priorities quickly. Ability to work both independently and as a member of a team. Able to handle confidential information and remain calm in stressful situations. Must be able to take an idea from conceptualization to implementation. Comfortable multitasking, working independently and supervising a small team. Ability to efficiently set deadlines and balance competing priorities. Previous work experience in a college/university setting is a plus. Excellent proficiency in all Microsoft Office applications as well as superior organizational, and analytical skills required. Familiarity with ChemDraw, Endnote and Adobe Acrobat preferred. Familiarity with website design and maintenance (Wordpress, Dreamweaver, or Squarescreen).

Additional Information:
The Center for Drug Discovery (CDD) at Northeastern University is dedicated to the discovery of novel medications and to the development of approaches and technologies aimed at improving the discovery of new therapeutic drugs. The CDD also incorporates a unique educational component to train new scientists in the multidisciplinary field of drug discovery.

The Center for Drug Discovery conducts multidisciplinary research, supporting its mission to:

•Develop novel methodologies to improve drug discovery efficiency and success.

•Discover new medications to satisfy important medical needs.

•Train students and post-doctoral fellows in the art and science of drug discovery.

•Collaborate extensively with the biotechnology and pharmaceutical industries and leading clinical centers for translational biomedicine.

The CDD houses over 60 scientists, including faculty researchers, pre- and postdoctoral fellows, and students, in well-equipped, state-of-the-art laboratories to conduct research in the fields of medicinal chemistry, chemical biology, molecular biology, cell biology, tissue culture biochemistry, behavioral studies, proteomics, metabolomics, in vitro characterization, in vivo profiling, chemical synthesis, biophysics, radiochemistry, and imaging.

The Bouvé College of Health Sciences has more than 200 faculty members and approximately 2,100 undergraduate and 2,400 graduate students. It is a leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University’s mission of educating students for a life of fulfillment, accomplishment, and creating and translating knowledge to meet global and societal needs.

Northeastern University is located on the Avenue of the Arts in Boston’s historic Back Bay, just a few blocks from the Longwood Medical and Academic Area encompassing Harvard Medical School and its teaching hospitals, and several other major research-intensive universities are within a 5-mile radius. The immediate Boston area also is home to over 400 pharmaceutical and biotechnology companies.

To be considered for this position please visit our web site and apply on line at the following link: [email protected]

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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