Assistant to the Dean

Location
Ewing, New Jersey
Posted
Sep 15, 2017
Executive Administration Jobs
Deans
Institution Type
Four-Year Institution

The School of Engineering at The College of New Jersey invites applications for an Assistant to the Dean and Office Manager.  The successful candidate will provide effective, efficient and professional office support and management serving the needs of the Dean of the School of Engineering with modern office clerical methods and practices. 

Responsibilities include the ability to analyze data and provide summary reporting, oversee and track budgets, provide regular reporting, plan regular and special events, and supervise and manage student workers that assist the dean's office.  The successful candidate must be able to manage multiple, concurrent projects in a complex environment that has many customers including students, faculty, administrators, staff, and external customers.

The person filling this position will be excellent at managing time and tasks, have superb organizational skills, and work as an effective team player as part of the School’s staff.  Additionally, the person filling the position will have excellent spoken and written communications skills as they serve as a main interface and liaison for the dean’s office and School.  The position requires independent problem solving skills with minimal supervision.  Also, the person filling the position will have excellent computer skills including Microsoft Office Word and Excel, and be able to learn additional computer applications including College enterprise systems for records and registration, finance and business services, campus reservation systems, etc.  The position also requires the ability to maintain confidential personnel and student information, the ability to maintain essential records and files, the ability to create written correspondence, the ability to gather, compile and proof materials for publications and other requisite reports, and the ability to prepare clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.

Additional responsibilities include the ability to analyze data and provide summary reporting, managing several projects at a time in a complex environment that has many customers including students, faculty, administrators, and other staff, oversee and track budgets, provide regular reporting, plan regular and special events, and supervise and manage students workers that assist the dean's office..  Our preferred candidate will have experience in an academic environment, experience providing executive-level support, and experience using multiple databases.

Requirements for the position

  • Graduation from an accredited college with a Bachelor’s degree and one (1) year of professional experience in different aspects of administration and business practices including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

  • Applicants who do not possess the required education may substitute experience on a year for year basis.

Salary is competitive and commensurate with education and experience. This position includes a comprehensive benefits package including health, dental and prescription, as well as generous sick and vacation leave.  This position is a New Jersey Civil Service position with the state title Program Service Specialist 4.  It is aligned with the Communication Workers of America (CWA bargaining unit). The starting salary for this position is Range P18, Step 1, $45,053.25. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period to assess the ability to perform the essential functions of the position. Salary for an internal candidate will be determined in accordance with Civil Service rules. Final offer of employment will be contingent upon successful completion of a background investigation. 

Under a residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.

The College of New Jersey, a highly selective, comprehensive residential institution, is recognized as one of the outstanding colleges in the country. Its 289 acre tree-lined campus, located in suburban Ewing Township between New York and Philadelphia, draws upon the rich scholarly, scientific and cultural resources of the region. There are approximately 6500 undergraduate students and 900 graduate students enrolled at The College.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.