Part-Time Events Specialist, Koubek Center

Location
Miami, FL
Posted
Sep 15, 2017
Institution Type
Community College


Job Title Part-Time Events Specialist, Koubek Center
Job ID 994925
Location Wolfson Campus
Full/Part Time Part-Time
Regular/Temporary Temporary


Job Details



Job Family
STAFF- Support Staff
Grade
HF
Salary
$21.81 - $29.80
Department
Department of Cultural Affairs
Reports To
Manager, Koubek Center
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


The Events Specialist assists in facilitating all events and activities at the Koubek Center. This includes scheduling, preparing contracts and receiving payments, taking charge of the logistics of the event, as well as outreach and marketing efforts.


Duties & Responsibilities


  • Coordinates event logistics, including work orders, set up and strike
  • Manages the needs of clients using the facilities
  • Liaise with organizers and related vendors
  • Prepares and executes contracts, ensures all needed paperwork is in place before events
  • Processes payments and deposits
  • Maintains current and accurate information on Koubek's website
  • Assists with promotion of Koubek's activities via social media, distribution of e-blasts and flyers
  • Participates in meetings to identify potential programs and organizations with whom to partner or solicit for rentals
  • Provides detailed information about Koubek Center activities to the general public when answering calls, e-mail
  • Performs other duties as assigned



Minimum Requirements


  • Bachelor's degree from a regionally accredited institution and three (3) years of experience
  • All degrees must be from a regionally accredited institution
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess excellent oral and written communication skills
  • Possess detail-oriented and highly organized skills
  • Possess superior follow through skills to ensure all activities are executed successfully
  • Possess strong interpersonal and decision-making skills
  • Possess marketing, outreach, and advertising skills
  • Ability to be resourceful and take initiative, with little supervision
  • Ability to make and keep excellent working relationships with college departments, vendors and groups in the community
  • Ability to problem solve in high pressure situations with a professional demeanor
  • Ability to meet tight deadlines and manage multiple priorities
  • Proficiency in Microsoft applications
  • Possess excellent attention to customer service
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff


PI99423262