Admin Assistant I

Location
Colorado Springs, CO
Posted
Sep 15, 2017
Institution Type
Four-Year Institution




Applications will be accepted until Tuesday, September 19, 2017 or until 30 qualified candidates apply.

Candidates are required to submit the following to be considered for this position:
  • Resume, with date ranges, whether it was full or part time, and hours per week worked.
  • Cover letter, outlining how your skills meet those required for this position.


Your key responsibilities include:

This position will serve as the University liaison between UCCS and Army ROTC Cadet Command personnel assigned to the campus. Under direct supervision, this position will conduct university administrative activities and assist with coordination between the department and other university entities. Assist other departmental workers with other administrative duties for the department as needed.

Event coordination (8-10 events annually). Under direct supervision this position will work with campus scheduling, this includes scheduling space of club fairs, recruiting booth space, labs held on campus. Other events include the Fall Dining In, and the Spring Ball, as well as commissioning ceremonies and award ceremonies. Assist in the coordination of any other departmental events as needed

This position will coordinate with other campus elements external to the department to maintain open lines of communication and good visibility for the department on campus. This includes coordination with student club and alumni activities for alumni newsletter publication and distribution.

This position maintains purchase card according to state and university spending guidelines. Under supervision, tracks department university budget on a weekly and monthly basis. Attend departmental meetings with Military Science Staff to maintain awareness of departmental activities. Maintain minutes for the meetings.

Using established work processes, duties include timely completion of processing of documents and information, information release to and communications with external constituents. Duties also include administrative support to the department head, including maintaining his calendar. Duties also include administrative support to Military Science department personnel as needed. Familiarity with campus offices and procedures to enable correct decisions about how to accomplish administrative tasks. Within guidelines, assist with maintenance of web page and social media (Facebook) as needed.


Qualifications

What we require:

Must be a Colorado resident to apply.

One year of full-time equivalent general clerical or administrative experience.

Substitution:

Thirty (30) semester hours may substitute for one year of the required experience.



What you will need:

  • Ability to stay focused and multitask in a busy office environment
  • Attention to detail
  • Understanding the importance in handling confidential information
  • Effective oral and written communication skills with a variety of constituents
  • Ability to learn new systems and software
  • Highly personable and customer service-oriented approach
  • Public speaking to include the ability to conduct a presentation to a small group (10 or less)
  • Experience with Microsoft Office applications including MSWord, Excel, Access, PowerPoint, and Outlook


What we'd like you to have:
  • Additional years of administrative support experience in a professional office environment
  • Some Military experience
  • Experience with Travel and Expense software and reporting
  • One year higher education experience

Special Instructions to Applicants:Classified Staff positions have specific application requirements: Submit all required documents indicated in this posting. Include a current email address as communication is electronic-based. Failure to complete a timely application may result in the rejection of your application. Applications MUST be completed in their entirety, including job title, duties, months and years employed, and hours per week worked as minimum experience is calculated on a 40 hour/week basis. Address qualifications, competencies and preferred qualifications in your application, as these along with previous work experience will be used to assess competencies. Answers will be verified against your application and may be checked with references. False information could lead to your removal from the hiring process. Click here to view Veteran and other General Information regarding Classified Staff positions.

Part of, if not the entire, comparative analysis process for this position will involve a review of the information you submit in your application materials; Therefore, it is essential that in the experience portion of your application, you describe the extent to which you possess the education, experience, and competencies outlined in the job announcement as well as the required and/or preferred qualifications/competencies. Failure to include adequate information or follow instructions may affect your status and prevent you from being considered in subsequent measures used to arrive at a top group of applicants. Do not substitute the resume and "see resume" statements in lieu of a complete application form.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials to this posting at https://www.cu.edu/cu-careers 1. A current resume. Must include date ranges, whether full time or part time, and hours per week worked. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. 3. DD-214 for veteran applicants. 4. If using the educational substitution for experience: providing transcript may be required at time of hire.



Job Category: Administrative Support and Related

Primary Location: Colorado Springs

Department: C0001 -- Colorado Springs Campus - 40052 - LAS-Military Science

Schedule: Full-time

Posting Date: Sep 14, 2017

Closing Date: Sep 19, 2017

Posting Contact Name: Cindy Corwin

Posting Contact Email: ccorwin@uccs.edu

Position Number: 00738662

PI99419686